Insurance, Claims & DMV Fleet Coordinator

Quinn Company • Whittier, CA

34d • $29 - $34 • Onsite

About The Position

Quinn Company, your local Caterpillar store, is hiring an Insurance, Claims & DMV Fleet Coordinator in City of Industry, California. Quinn Company is a Caterpillar dealership founded in 1919. The company sells, services, and rents a full line of new and used construction, agricultural, and material handling equipment, diesel and natural gas engines. As a Caterpillar Dealership, Quinn Company enjoys a unique ability to be a nimble company with entrepreneurial spirit and leverage the global reach and support of a Fortune 50 company… local and global at the same time. Quinn Company ranks among the top performing Caterpillar Dealers in the world. This competitive, performance based drive is the foundation of the company’s culture. The Fleet Coordinator supports Quinn Company’s fleet operations by managing insurance documentation, claims, DMV/title records, telematics, and regulatory reporting. This role is ideal for someone who is highly organized, detail-oriented, and comfortable coordinating across multiple departments, customers, and vendors.

Requirements

• High school diploma or equivalent required
• 2+ years of administrative experience involving fleet operations, insurance, claims, DMV/title processing, records management, compliance, or similar experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable managing multiple deadlines and open items.
• Proficient with Microsoft Office, spreadsheets, databases, and electronic tracking systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information and work effectively across multiple departments.
• Key Competencies: Problem Solving • Communication • Teamwork • Organization • Dependability • Initiative • Attention to Detail

Nice To Haves

• Associate degree or related coursework preferred.

Responsibilities

• Review and track Certificates of Insurance (COIs) and follow up on missing, expired, or noncompliant documentation.
• Coordinate documentation for equipment damage, loss, theft, and fleet-related claims.
• Process and track DMV registrations, renewals, titles, permits, Certificates of Origin (COOs), and MSOs.
• Maintain accurate fleet and ownership records and resolve routine VIN, title, and registration discrepancies.
• Track and maintain telematics/connected-asset devices, including device assignments, installations, transfers, and connectivity issues.
• Prepare and maintain required emissions and regulatory reports.
• Maintain reports and follow up on outstanding claims, COIs, DMV transactions, renewals, and fleet documentation.
• Partner with internal departments, branches, customers, vendors, insurers, and DMV personnel to resolve routine issues.
• Escalate insurance exceptions, legal matters, high-value claims, or other issues outside established authority.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED