Instrument Manager (MUSC)

Teachers College, Columbia University • New York, NY

53d • Onsite

About The Position

The Music and Music Education Program is seeking an Instrument Manager. This role is responsible for overseeing instrument inventory and maintenance, coordinating practice room and classroom scheduling, managing instrument loans, and providing general office and administrative support. The ideal candidate will demonstrate strong organizational skills, professionalism, sound judgment, and the ability to work collaboratively with faculty, staff, and students in a dynamic academic environment.

Requirements

• Master's or doctoral degree in music
• Experience working in an office and academic environment.
• Excellent follow-through, customer service, and problem-solving skills.
• Interest in maintaining the instrument inventory and a willingness to take on expanded responsibilities over time.
• Basic knowledge of musical instruments.
• A self-motivated individual capable of balancing both coursework and professional responsibilities.
• A people-person who will enjoy working with performers, students, professors, and staff.
• Must be willing to occasionally move large instruments and equipment (upright bass, timpanis, amplifiers, etc.).
• Experience answering phones and working in a customer service environment.

Nice To Haves

• Master's degree
• Doctoral master's degree
• Doctoral degree

Responsibilities

• Coordinate and maintain the program’s instrument inventory, including storage, repairs, maintenance schedules, and vendor relationships.
• Care for and build the instrument inventory including obtaining faculty approval for new instrument purchases and repairs, managing complex repairs, and arranging for the removal of old or broken instruments and equipment.
• Coordinate the semester practice room rental process for students, assist students with forms and tours, create and maintain a database of room assignments, report disputes or concerns regarding room misuse, communicate key return deadlines, ensure secure management of practice room keys, maintain an inventory of keys, monitor room conditions, and coordinate maintenance requests.
• Coordinate the semester classroom scheduling process for adjuncts instructors and faculty, manage the online SuperSaas classroom reservation system, create and share new passwords, monitor reservations, report concerns regarding room misuse, and maintain classroom spaces.
• Maintain a database tracking borrowed instruments, facilitate the distribution of instruments, communicate return deadlines, and collect any fees in conjunction with rentals.
• Assist faculty, staff and students with evening recitals and performances on campus including creating posters, e-flyers and programs, ushering duties, transporting equipment, and providing assistance with in-person and virtual events.
• Provide general support for the Music Education office, including greeting and assisting visitors and providing reception service, and maintaining regular office hours (20 hours per week during business days).

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level