Installation Admin Assistant

AIR STREAM AIR CONDITIONING CORP • Woodbury, NY

12d • $25 - $30 • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.

Requirements

• High school diploma or equivalent required
• 2+ years of administrative experience
• Strong computer skills (Microsoft Office; experience with service management software a plus)
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and customer-service mindset

Nice To Haves

• experience with service management software a plus

Responsibilities

• Enter and maintain accurate data in company systems.
• Process and issue purchase orders and work orders.
• Obtain, review, track, and maintain insurance certificates and related documentation.
• Keep records and files organized and up to date.
• Support management with various administrative tasks and special projects.

Benefits

• Health, dental, and vision benefits (if applicable)
• Paid time off and company holidays
• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED