Install Coordinator

Allegion•Mechanicsburg, PA

2d•Onsite

About The Position

Install Coordinator - Stanley Access Technologies, Mechanicsburg, PA Stanley Access Technologies is recognized as an industry leader in the manufacturing, installation, and servicing of automatic doors. Our growing product and service offerings have driven significant growth for our service business. Join our world class team of diligent problem solvers, innovators, fresh thinkers, and communicators who excite and inspire others. Install Coordinator The Installation Coordinator is responsible for management of all installation projects. This individual acts as project manager for installation jobs, orders materials and supplies needed to complete installations as per the customers specifications, schedules installers and coordinates with customers as to job-site readiness, prepares forecasts and participates in daily and weekly operational calls. Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position.

Requirements

High School Diploma or GED
Coordinator experience in a construction or industrial environment
Excellent computer, communication, and interpersonal skills
Strong attention to detail & excellent multi-tasking ability

Nice To Haves

Bachelor’s Degree in Business Project Management or Finance Background
Microsoft Dynamics 365 Experience

Responsibilities

Manage all install projects and act as a Project Manager for installation jobs.
Create job file from information provided through order entry.
Make initial contact with customers and coordinate installation schedule of automatic doors.
Work with the salesperson and customer when there are any special installation requirements.
Schedule installation to meet the contractors desired installation date.
Keep up with changes in the job and schedule requested on-site meetings and walk-throughs.
Perform pre-job on-site checks when necessary.
Work with the salesperson to inform them of needed change orders if necessary.
Order all necessary material for the installation in the appropriate time frame.
Issue the STO or PO for the material needed for installation.
Work with the Warehouse Manager on Class II and Class III material needed.
Work with the factory with on any Class I material related issues.
Communicate any material related issues to the salesperson and work with them and the customer when necessary.
Maintain the schedule and review it daily with the Warehouse Manager to ensure jobs are pulled for the technicians as required.
Schedule the installation technicians according to jobsite readiness.
Coordinate any special timing requirement with the customer or any special needs such as pre-job, on-site safety meetings.
Review the schedule as needed with the Construction Manager and the Salespeople.
Obtain detailed information from the technicians when the job is not completed the same day on the progress of the job.
Assure paperwork is properly filled out by technicians including the JCS, Door ID sheet and any special payment forms required.
Verify that job is completed per company policy/Sarbanes Oxley
Review inventory used with the technicians and make any adjustments necessary on the Sales Order in Microsoft Dynamics 365.
Enter the Door IDs into Microsoft Dynamics 365 with warranty and door location information.
Send JCS to the corporate billing department and maintain the billing database.
Be familiar with any special forms or needs of the customer/contractor and submit with JCS when necessary.
When necessary, coordinate partial billings with the Construction Manager and submit partial billing approvals to the corporate billing department.
Once approved, deliver partial billings to prepare them for billing and add to the billing database.
Monitor the billing database to ensure that all billings have cleared.