Inside Sales Coordinator

Compass Business Solutions, Inc.•Zelienople, PA

2d•$50,000 - $60,000•Onsite

About The Position

A&H Equipment Co. is seeking a motivated and detail-oriented Inside Sales Coordinator to join their sales team. This role acts as the link between field Territory Sales Managers, internal service/parts departments, and manufacturing partners. The Inside Sales Coordinator will be responsible for the end-to-end administration of equipment orders, from initial CRM entry and procurement in CDK to final invoicing and delivery tracking. This is an onsite role, but the candidate must be based within 50 miles of the Zelienople (Pittsburgh), PA location.

Requirements

High School Diploma or equivalent required
2+ years of experience in an inside sales coordination, sales operations, or heavy administrative role.
Exceptional data entry accuracy with a proven ability to catch discrepancies in complex equipment configurations or multi-page purchase orders.

Nice To Haves

Associate or bachelor’s degree in business administration, logistics, or a related field preferred.
Prior experience working within a heavy equipment dealership, automotive dealership, or industrial distribution environment highly preferred.
Prior experience utilizing CDK (or a similar major Dealership Management System) and corporate CRM platforms highly preferred.

Responsibilities

Partner closely with Territory Sales Managers to maintain, audit, and coordinate customer data and pipeline stages within the corporate CRM.
Process and place equipment orders immediately upon official submission and approval through the CRM.
Generate precise, line-item Purchase Orders within the CDK Dealership Management System for equipment, chassis, and attachment procurement.
Create, assign, and track unique internal stock numbers for all incoming equipment to maintain rigorous inventory control.
Handle the final financial administrative steps by invoicing customers and formally closing out completed orders within CDK upon delivery.
Coordinate and track the status of all pending equipment builds and shipments, maintaining an up-to-date master log of order lifecycles.
Monitor long-lead orders proactively; specifically, at 90 days out from Federal Signal orders, generate and distribute official Sales Acknowledgements to the designated salesperson and department.
Update and maintain monthly sales projections and distribute Weekly Build Target Updates to leadership to ensure clear operational visibility.
During the designated month of sale, package and transmit all critical unit information (including stock numbers and pre-delivery inspection [PDI] requirements) to the prospective branch service departments to schedule prep work.
Assist the sales team with municipal bids, cooperative purchasing paperwork (e.g., Sourcewell, COSTARS), contract compliance documentation, and general administrative tasks.