Inmate Records Clerk

City of Hampton • 1928 W. Pembroke Ave. Hampton, VA

19h • Onsite

About The Position

Join the Hampton Sheriff’s Office in a vital role supporting detention and judicial operations. The Inmate Records Clerk ensures inmate incarceration records are accurate, complete, and maintained in compliance with federal, state, and local laws, Compensation Board requirements, and Sheriff’s Office policies and procedures. This position plays an important part in processing court and release documents, maintaining official records, and preparing reports essential to the operation of the facility.

Requirements

• High school diploma or GED required
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information
• Must successfully pass a background investigation before employment
• Must possess and maintain a valid driver’s license with a satisfactory driving record

Nice To Haves

• Some college coursework preferred (business, computer science, criminal justice, or related field)
• An equivalent combination of education and experience may be considered
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s substance abuse policy, if applicable
• Must meet Department of Criminal Justice Services requirements applicable to sworn personnel, if applicable
• The incumbent may be considered “essential personnel” during citywide emergencies or at the direction of the City Manager or designee, which may include long hours and unusual schedules

Responsibilities

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

Benefits

• excellent benefits
• career and professional development
• tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED