Information Technology Project Coordinator
About The Position
The Port of Portland is hiring an Information Technology Project Coordinator. This position provides comprehensive administrative, coordination, and project support services to IT and enterprise project teams, including ERP implementation, digital transformation, and Port Forward initiatives. The role supports project managers, PMO, workstream leads, and program leadership by maintaining project documentation, coordinating meetings and events, tracking action items, supporting governance processes, and ensuring project information is organized, accurate, and accessible. This is a limited-duration role lasting approximately 24 – 36 months to assist the Port of Portland with an ERP implementation. The role may be lengthened or shortened based on business need. We offer a flexible hybrid schedule that combines work-life balance with team collaboration. You'll be in the office Tuesday through Thursday to engage with colleagues and support our business lines, with the flexibility to work from home on Mondays and Fridays. Due to the nature of this role, some flexibility outside of these general guidelines may be required.
Requirements
- Three (3) + years of experience in project coordination, program support, or administrative support within a complex organization.
- Bachelor’s Degree – bachelor’s degree in business administration, Communications, Public Administration, or a related field (or equivalent experience)
- Ability to pass a criminal history records check
Nice To Haves
- PMP or CAPM
- Experience supporting a PMO or project team on technology, ERP, or enterprise system implementation
- Experience tracking budgets, invoices, or procurement/contract documentation within a project setting
Responsibilities
- Maintain Project repositories, document libraries, and collaboration sites.
- Ensure documents are version-controlled, organized, and archived.
- Manage project plans, status reports, presentations, decisions, governance records, and supporting documentation.
- Prepare executive reports and presentation materials.
- Coordinate meetings, workshops, training sessions, and governance forums.
- Develop and distribute agendas, materials, minutes, and follow-up communications.
- Maintain calendars, milestone schedules, and meeting cadence.
- Track action items and follow up with responsible parties.
- Prepare weekly, monthly, and executive-level status reports.
- Maintain logs (Action Item, Decision, RAID, Change Request).
- Support stage-gate reviews, readiness assessments, and governance reporting activities.
- Support cutover planning, deployment coordination, and go-live readiness.
- Coordinate project schedules and resource activities across multiple workstreams.
- Facilitate coordination between business teams, technical teams, consultants, and vendors.
- Track invoices, vendor documentation, and procurement/contract-related materials.
- Maintain budget records, expenditure documentation, and support purchase request processes.
Benefits
- Flexible hybrid schedule
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
