Info Mgmt Tech (Elem/Mid)

Broward County Public Schools•Davie, FL

About The Position

The Information Management Technician (Elementary/Middle School) ensures accurate student data is available for state and management reports by gathering and entering student, course, schedule, and other information into the District’s student database system. The position creates and maintains school schedules and course information, supports accurate State Full Time Equivalent (FTE) reporting, and assists school personnel with student-data and reporting systems. The role also maintains confidential documentation, supports class-size monitoring, and performs related duties assigned by the administrator, principal, or designee.

Requirements

Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
At least two years of related experience within the last five years.
Knowledge of clerical practices and procedures, including filing, answering phones, or using standard office equipment.
Successful completion of Broward County Information Management Technician Training within the first 90 days of employment or at the first available training class.
Computer skills as required for the position.

Nice To Haves

Knowledge of Department of Education regulations and standards related to FTE reporting and the Class Size Mandate.
Bilingual skills, fluent in Spanish.

Responsibilities

Follow prescribed instructions and procedures and meet required deadlines.
Create the school Master Schedule, Bell Schedule, Secondary Bell Schedules, and Course Dictionary in the district student database system using information provided by the Assistant Principal or Administrator.
Ensure the accuracy of student data entered for State Full Time Equivalent (FTE) reporting and meet established reporting deadlines.
Maintain knowledge of current State Department of Education requirements.
Enter new enrollments, withdrawals, and renewals into the district student database system.
Assign student numbers, enter individual student schedules, and maintain accurate documentation of changes.
Process report cards, grade changes, and incomplete notices as appropriate.
Generate reports from TERMS, Data Warehouse, Optispool, and other local web-enabled reporting systems.
Review, interpret, and edit online reports from the district student database system as required.
Confirm grades for entering, changing, and transferring students.
Notify teachers of incomplete grades and follow up with an administrator as required.
Assist school personnel with accessing, viewing, retrieving, and entering student data in the district student database system.
Maintain and secure confidential files supporting FTE documentation for auditing purposes.
Update the system with information about students promoted to middle or high school.
Create and assign three-digit identification numbers to designated personnel to authorize access to system reports and other required information.
Interact effectively and tactfully with the public, staff, students, teachers, parents, and administrators.
Perform mathematical computations involving addition, subtraction, multiplication, and division of whole numbers and fractions.
Monitor the location’s Class Size Reduction progress with the designated administrator on an ongoing basis.
Safeguard the confidentiality of student data and other privileged information.
Perform and promote activities in compliance with the School Board’s equal employment and non-discrimination policies.
Participate in training programs to enhance skills and proficiency related to job responsibilities.
Review current developments, literature, and technical information related to job responsibilities.
Ensure adherence to safety rules and procedures and follow federal and state laws and School Board policies.
Perform other duties assigned by the administrator, principal, or designee.