Administrative Assistant

The Pennsylvania State University • University Park, FL

12h • Hybrid

About The Position

The John and Willie Leone Family Department of Energy and Mineral Engineering (EME) at Penn State is seeking an Industry Recruiter & Employer Engagement Coordinator to play a key role in connecting students, faculty, and industry partners in one of the nation’s leading engineering programs. This position sits at the intersection of student recruitment, employer relations, academic affairs, and faculty support, offering a unique opportunity to make a visible impact on student success while supporting the academic mission of the department. EME’s strong industry partnerships and career outcomes are a hallmark of the department. This role leads recruitment and career placement efforts for undergraduate and graduate students, strengthens employer relationships, and ensures high-quality recruiting experiences for students and industry partners alike—while also supporting critical academic and faculty processes that keep the department running smoothly.

Requirements

• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• None

Nice To Haves

• A collaborative professional with strong organizational and communication skills.
• Experience working with recruitment, employer engagement, academic administration, or higher-education operations.
• Comfort working across multiple stakeholders, deadlines, and priorities.
• Ability to apply policy, process, and judgment in a fast-paced academic environment.

Responsibilities

• Lead and administer student recruitment and career placement efforts for undergraduate and graduate programs within EME.
• Plan and execute recruitment, outreach, and career development activities in collaboration with EME academic advisers, program chairs, and the Associate Head for Undergraduate Education.
• Serve as EME’s liaison to the College of Earth and Mineral Sciences (EMS) Admissions and Career Services teams to ensure aligned messaging and coordinated recruitment efforts.
• Build and maintain strong relationships with industry partners to support internships, co-ops, and full-time employment opportunities.
• Represent EME on the EMS Career Development Group and contribute to cross-college employer engagement initiatives.
• Serve as the primary point of contact for employers and industry recruiters interested in engaging with EME students.
• Coordinate all employer recruiting activities, including posting opportunities in Nittany Lion Careers, scheduling information sessions and interviews, and managing recruiting logistics.
• Oversee on-campus interview operations and ensure positive, professional experiences for employers and students.
• Collect and evaluate employer feedback to support continuous improvement of recruiting programs and events.
• Share internship, co-op, and full-time employment opportunities with students using established communication channels.
• Provide backup administrative support for academic affairs processes as assigned by the Administrative Support Manager and Department Head.
• Provide backup administrative support for Faculty promotion and tenure and non-tenure-line promotion processes, including advising on procedures, timelines, and documentation requirements.
• Provide backup administrative support with Activity Insight data management, external review coordination, and submission of faculty materials in accordance with college and University deadlines.
• Provide backup administrative support as a knowledgeable resource on academic personnel processes while ensuring compliance with University and college policies.
• Provide backup administrative support for the visiting scholar appointment process, including advising on policies, preparing documentation, and coordinating J-1 visa processing and onboarding.
• Provide backup administrative support for faculty and staff searches by supporting search committees with interview scheduling, travel arrangements, reference requests, and Affirmative Action documentation.
• Provide backup logistical and administrative support for guest speakers, candidates, and external visitors, ensuring well-organized, professional visit experiences.

Benefits

• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree