Industry Contracts and Grants Assistant

University of British Columbia • Vancouver, BC

4d • Onsite

About The Position

The Innovation UBC - Sponsored Research Group’s mission is to maximize the global impact of UBC s research for the economic and social benefit of the University, and the people of British Columbia and Canada. The Sponsored Research Group is responsible for all sponsored research agreements with industry partners, and for all sponsored research agreements with government and non-profits that require contracts, including industry grants, service agreements, clinical research agreements and collaborative research contracts for the faculty at the University and its affiliated teaching hospitals. The Industry Contracts and Grants Assistant is responsible for providing senior administrative support and financial related support to the Associate Director, the Senior Contracts Advisor, Contracts Managers and Officers in the Sponsored Research - Industry and Clinical groups.

Requirements

• High school graduation plus two years post-secondary education with training in office procedures and accounting practices.
• Minimum four years related experience or four years of relevant UBC experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

• UBC experience preferred in administrative support for legal contracts related to research support.
• Computer experience required and experience with UBC systems strongly preferred (RISe).
• Experience in account reconciliation.
• Experience working with legal documents and terminology at a paralegal level strongly preferred.
• Knowledge of University and granting agency research/financial policies and procedures.
• Knowledge of basic legal concepts and terminology.
• Knowledge of basic accounting principles and practices.
• Effective oral and written communication, interpersonal, analytical and organizational skills.
• Ability to prioritize work, multi-task and to meet deadlines.
• Ability to maintain accuracy and attention to detail.
• Ability to exercise tact and discretion when handling sensitive or confidential matters.
• Ability to work both independently and within a team environment.

Responsibilities

• Administers sponsored research agreements and service agreements with industry partners, including review of agreements for legal terms and conditions (payment terms, reporting requirements, appropriate University signatories).
• Contacts a wide range of individuals including faculty researchers, department heads and deans, industry representatives, and external legal counsel, and responds to oral and written inquiries.
• Composes complex and confidential correspondence related to industry sponsored research agreements.
• Monitors status of outstanding agreements involving Industry sponsors and follows up as required.
• Reviews and verifies fully executed legal documents for conformity with the negotiated terms on file.
• Liaises with UBC Research Finance to issue invoices to industry sponsors.
• Communicates with University Faculty Researchers to ensure that Human Ethics, Animal Ethics or Biohazard approval has been obtained if necessary.
• Reviews agreement documentation and extracts relevant contract details for entry into RISe and Sponsored Research databases.
• Liaises with Research Finance to coordinate processing of budget increases and project extensions for industry agreements.
• Interprets & investigates questions regarding research accounts from Researchers and departmental staff and responds accordingly.
• Schedules SRG Group meetings, prepares agenda, support material.
• Performs other related duties as required.

Benefits

• The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [email protected].

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees