Grants and Contracts Specialist, Internal Medicine

UT Southwestern Medical Center • Dallas, TX

9h • Onsite

About The Position

The Grants Specialist at UT Southwestern supports the administration of sponsored research by coordinating the full lifecycle of grant awards, from application submission through closeout. This position involves preparing and submitting applications to federal funding agencies and research foundations, overseeing award setup and maintenance, and monitoring and managing grant expenditures to ensure compliance with sponsor guidelines, Uniform Guidance, and institutional policies. The specialist also assists in preparing required progress and financial reports and facilitates timely and accurate award closeout. This role requires close collaboration with principal investigators, departmental staff, and central offices to ensure effective stewardship of sponsored funds.

Requirements

• Bachelor's Degree in business administration, public administration, or related field.
• 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position.

Responsibilities

• Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.
• Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reviewing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.
• Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
• Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents' guidelines.
• Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
• Monitors status of contracts for completion.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees