Inbound Processing Specialist

Winsupply•Moraine, OH

7d•Onsite

About The Position

Winsupply Sourcing Services (WSS) operates approximately 2 million square feet of wholesaling warehouse space, offering inventory and vendor management to be the premier vendor partner for its customer base. The customer base consists of aspiring entrepreneurs who own and operate their own wholesale distribution businesses, numbering over 650 nationwide. This role offers the opportunity to directly impact the success of entrepreneurial small businesses across the United States, particularly those relying on WSS to improve their inventory turnover. WSS transacts with vendors and customers nearly three-quarters of a million times annually. In this role, you will help ensure WSS distribution centers maintain accurate inventory records, especially during inventory receiving, and work closely with vendor partners.

Requirements

Associate’s Degree in Accounting, Finance, Business or related field. In lieu of degree, relevant experience considered.
Experience in wholesale industry a plus.
Proficient with office technology and software.
Detail oriented.
Analytical / critical thinking.
Data analysis.
Effective communication.
Customer-focused mindset.
Deadline driven.

Responsibilities

Develop WSS operational and system expertise.
Master the use of the internal enterprise resource planning (ERP) system to execute the Vendor Invoice Reconciliation (VIR) process.
Understand and utilize invoice/payable information within OnBase.
Leverage knowledge of AP Portal/AP Gateway to complete assigned tasks.
Complete the Vendor Invoice Reconciliation process on all vendor invoices received.
Ensure effective accounts payable internal controls are maintained by comparing vendor invoices to receivers and purchase orders to verify invoice accuracy.
Confirm the accuracy of payment and freight terms reflected on vendor invoices.
Strive to meet and exceed organizational VIR goals; ensure vendor information is current in systems.
Complete the VIR and invoicing process on all direct from manufacturer shipments.
Work with RDC personnel to identify vendor shipping errors and damages.
Notify vendors of issues, produce support, and work to receive warranted credit issuance (maintain recordkeeping on all open issues; follow-up as necessary); file claims where required.
Process all credits received from vendors and pass them through to local company customers as appropriate.
Monitor vendor chargebacks and deductions; verify accuracy or dispute if supporting documents allow.
Hold oneself to WSS Standards of Service expectations – ensuring utmost professionalism at all times.
Maintain proper documentation always; communicate process improvements; build vendor relationships.
Perform all other duties as assigned.