Inbound Processing Specialist

Winsupply•Moraine, OH

7d•Onsite

About The Position

Winsupply Sourcing Services (WSS) operates approximately 2 million square feet of wholesaling warehouse space, offering inventory and vendor management. WSS aims to be the premier vendor partner for its customer base, which consists of over 650 aspiring entrepreneurs who own and operate their own wholesale distribution businesses nationwide. This role offers the opportunity to directly impact the success of small businesses across the United States by improving inventory turnover. WSS handles nearly three-quarters of a million transactions with vendors and customers annually. In this position, you will help ensure WSS distribution centers maintain accurate inventory records, particularly during inventory receiving, and work closely with vendor partners.

Requirements

Associate’s Degree in Accounting, Finance, Business, or a related field. Relevant experience will be considered in lieu of a degree.
Proficiency with office technology and software.
Detail-oriented.
Analytical / critical thinking skills.
Data analysis skills.
Effective communication skills.
Customer-focused mindset.
Deadline-driven.

Nice To Haves

Experience in the wholesale industry is a plus.

Responsibilities

Develop WSS operational and system expertise.
Master the use of the internal enterprise resource planning (ERP) system to execute the Vendor Invoice Reconciliation (VIR) process.
Understand and utilize invoice/payable information within OnBase.
Leverage knowledge of AP Portal/AP Gateway to complete assigned tasks.
Complete the Vendor Invoice Reconciliation process for all vendor invoices received.
Ensure effective accounts payable internal controls are maintained by comparing vendor invoices to receivers and purchase orders to verify accuracy.
Confirm the accuracy of payment and freight terms reflected on vendor invoices.
Strive to meet and exceed organizational VIR goals and ensure vendor information is current in systems.
Complete the VIR and invoicing process for all direct-from-manufacturer shipments.
Work with RDC personnel to identify vendor shipping errors and damages.
Notify vendors of shipping issues, produce support, and work to receive warranted credit issuance, maintaining recordkeeping on all open issues and following up as necessary.
File claims where required.
Process all credits received from vendors and pass them through to local company customers.
Monitor vendor chargebacks and deductions, verifying accuracy or disputing if supporting documents allow.
Adhere to WSS Standards of Service expectations, ensuring utmost professionalism at all times.
Maintain proper documentation always, communicate process improvements, and build vendor relationships.
Perform all other duties as assigned.