Implementation Coordinator, RPS Product Support Services

Ascensus•Remote, Minnesota, MN

4d•Onsite

About The Position

The Implementation Coordinator position is responsible for managing the relationship with the client through the implementation of new products, mergers, terminations, ongoing communications, and client transitions between products and services. This position acts as the liaison to evaluate client needs by developing, recommending and implementing solutions to fit the specialized needs of clients. This position requires IRA knowledge and is primarily responsible for providing operational process support to clients and Ascensus staff. The nature of the support provided is typically on operating procedures, compliance issues and basic technology issues as they relate to those products. This position is responsible for escalating any compliance or procedural discrepancies and for escalating and coordinating follow up to resolve technology barriers to implementation of products and services.

Requirements

Associate Degree in Business, Finance or related work experience required.
A minimum of 2 years customer service and project management experience required.
Proficiency in MSOffice software applications, specifically Word and Excel.
Must possess very strong attention to detail.
Must possess strong organizational skills.
Ability to multi-task with competing priorities and coordinate a changing workload on a daily basis.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Must be able to work within deadlines.
Demonstrated customer service skills and strong customer service perspective.
Proven ability to use effective listening and problem solving skills.
Must be able to react to change positively and productively ad handle other essential tasks as assigned.
Ability to travel.

Nice To Haves

IRA knowledge
IRA, ESA and HSA knowledge of compliance issues
Proficiency in the IRAdirect System
Familiarity with ancillary products and services
In-depth knowledge of IRA administrative and operational processes
Experience with IRA, ESA, and HSA compliance preferred.
Proficiency in IRAdirect and CRM preferred.
Previous knowledge of financial services market desirable.
Project management experience.

Responsibilities

Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
Accountable for building and enhancing client relationships as it relates to custom product/service solutions including new sale product follow up.
Serve as client liaison when appropriate.
Provide technical and operational assistance to clients by responding to operational and technical questions related to IRA Administration and other technology products and services.
Coordinate the process for program changes, merging, terminating or implementing product and services for clients while maintaining the appropriate level of task management and documentation.
Manage relationships with clients to ensure customer retention.
Work with the internal sales staff and technology support staff to consistently identify, meet and exceed customer needs.
Demonstrate ability to identify, review and analyze discrepancies and questionable procedures within the unit and division and escalate for resolution.
Maintain the integrity of information in all internal/external Standard Operating Procedures and reference guides.
Maintain or exceed team service level agreements.
Recommend continuous improvements to processes identified through daily work with customers, internal teams and vendors.
Demonstrate quality behavior by maintaining a positive and professional manner at all times.
Follow all department procedures meeting assigned service standards.
Recognize growth opportunities and streamline efficiencies.
Provide management with feedback/solutions to avoid errors and provide better service.
Assist manager with product/service development.
Support development of team by actively participating in team initiatives.
Assist team with special projects and handle other essential tasks as assigned.
Attend training and development sessions.
Increase industry knowledge as well as knowledge of the relationships and business procedures within Ascensus.
React positively and help implement change.
Perform other duties and special projects as assigned.