Immigration Specialist

Essen Medical Associates•Bronx, NY

4d•Onsite

About The Position

Essen Health Care is the largest privately held, multispecialty medical group in New York, dedicated to providing high-quality, compassionate care to underserved populations. Founded in 1999, we have expanded to over 50 locations offering a range of services including urgent care, primary care, specialty services, nursing home support, care management, and in-home care. Our Population Health model is supported by over 500 providers who deliver care in-person, at home, or via telehealth. We are seeking talented and motivated individuals to join our growing team, offering diverse career opportunities for medical providers, administrators, and operations professionals. Join us in making a significant impact on community health.

Requirements

College degree in paralegal studies, legal studies, business, human resources, or a related field; bachelor’s degree preferred.
3-5 years of relevant legal, paralegal, contract administration, provider onboarding, or healthcare experience; a J.D. may substitute for experience.
Experience preparing, distributing, tracking, and maintaining contracts or other time-sensitive legal documents.
Working knowledge of employment-based immigration matters, particularly H-1B and J-1 visas, and familiarity with Form I-9 and E-Verify requirements.
Strong Microsoft Excel skills, including maintaining trackers, sorting and filtering data, and preparing accurate reports; proficiency with Microsoft Office required.
Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally to candidates, providers, executives, attorneys, and internal teams.
Strong organizational skills, attention to detail, sound judgment, discretion, and the ability to manage multiple deadlines and confidential matters.

Nice To Haves

Paralegal certificate or equivalent experience
Experience using iCIMS or a similar applicant tracking system (ATS) to manage candidate records, workflows, and recruitment documentation.
Experience within a healthcare organization, hospital, medical group, or provider-recruitment environment.
Experience working directly with immigration counsel and managing employment-visa case documentation and timelines.
Familiarity with contract management, applicant tracking, credentialing, or HR information systems.

Responsibilities

Prepare, review, revise, and distribute provider employment agreements, professional services agreements, amendments, addenda, and related correspondence under the guidance of counsel.
Manage provider contracts from initial preparation through signature, including sending agreements, tracking status, following up with candidates and internal stakeholders, obtaining signatures, and maintaining complete records.
Respond to candidate questions regarding contract terms, processes, required documents, and next steps, escalating legal or negotiation matters as needed.
Collaborate with Credentialing to align contract completion, credentialing requirements, and anticipated provider start dates.
Partner with the Medical Executive team to address contract questions, provide status updates, resolve outstanding items, and support timely provider onboarding.
Maintain accurate provider-contract trackers and prepare Excel reports, status summaries, and other updates for leadership.
Serve as a central point of contact for provider and employee inquiries regarding work visas and employment authorization, including H-1B and J-1 matters.
Coordinate with immigration attorneys, candidates, employees, recruiters, and internal leaders to collect documents, track deadlines, monitor case status, and communicate next steps.
Support E-Verify and Form I-9 processes for visa holders and other work-authorized employees in accordance with applicable requirements and company procedures.
Maintain organized and confidential immigration files, case trackers, expiration dates, and renewal reminders, escalating time-sensitive matters when needed.
Assist with the administration of the contract management system, including document intake, quality review, reporting, renewal and expiration tracking, and record maintenance.
Draft and file corporate resolutions, legal correspondence, amendments, addendums, and other corporate documents as required.
Coordinate applicable corporate filings with state, county, and federal agencies and monitor relevant deadlines.
Monitor relevant OIG guidance and other regulatory developments and provide pertinent updates to attorneys and leadership.