Immigration Practice Administrator

Husch Blackwell•Milwaukee, WI

2d•Hybrid

About The Position

The Practice Administrator for Immigration supports the Healthcare, Education & Life Sciences Strategic Business Unit (SBU) by managing a diverse portfolio of immigration matters and providing administrative and operational support to attorneys, paralegals, and practice leadership. This exempt position is responsible for case management, client communication, document coordination, billing support, and workflow oversight for business, family‑based, and citizenship immigration cases. The Practice Administrator ensures timely case progression, maintains accurate records, and contributes to the efficient operation of the immigration practice within the SBU.

Requirements

Minimum 1 year of full‑time experience drafting and preparing business immigration applications, including H‑1B, L‑1, O‑1, PERM, I‑140 (EB‑1, EB‑2, EB‑3), and I‑485.
Minimum 1 year of full‑time experience with N‑400 applications, consular processing, and family‑based immigration matters.
Experience supporting attorneys and working with paralegals and administrative staff.
Familiarity with immigration procedures, case management processes, and legal protocols.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Experience with immigration case‑management software; Docketwise preferred.
Strong organizational skills and ability to manage multiple cases and deadlines.
Excellent written and verbal communication skills.
Ability to work effectively with diverse clients and internal teams.
Strong attention to detail and accuracy.
Ability to work in a fast‑paced environment and adapt to shifting priorities.

Responsibilities

Manage assigned University, corporate, athletic, and individual immigration matters, including: H‑1B, TN, O‑1, PERM Professional and PERM Special Handling, I‑140 Immigrant Petitions, Adjustment of Status (I‑485), I‑130, Consular Processing, N‑400 Naturalization.
Oversee case lifecycles and ensure timely progression and compliance with deadlines.
Conduct follow‑ups on stalled or delayed cases and escalate issues when necessary.
Assign drafting tasks to paralegals and coordinate workflow for petition preparation.
Serve as the primary point of contact for clients on assigned matters.
Communicate case status, document requirements, timelines, and next steps.
Maintain organized client files and ensure all required documentation is collected and properly stored.
Prepare and update case‑tracking spreadsheets and internal reports.
Support billing processes, including time entry, invoice review, and client billing coordination.
Draft correspondence, immigration forms, and supporting documentation.
Conduct legal research as needed.
Collaborate with attorneys, paralegals, and support staff to ensure efficient case handling.