Immigration Administrative Assistant

International Rescue Committee•Spokane, WA

7d•$19 - $21•Onsite

About The Position

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The Administrative Assistant will support the Immigration Team communicating with clients, entering data into a case manage system, maintaining electronic files, and performing other administrative tasks. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, and facilitating high quality communication. This position reports to the Managing Attorney but works closely with all members of the immigration team.

Requirements

Fluency in spoken and written English.
Strong organizational skills and attention to detail.
Knowledge of and / or interest to learn about immigration legal services.
Experience working and communicating effectively in a multi-cultural environment is required; experience with individuals who are Limited English Proficient (LEP) highly desired.
Self-starter with strong problem-solving skills combined with a solid ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position.
Interest and ability to contribute both independently and as a key team member.
Proficient in Microsoft Office (i.e. Word, Excel, and Outlook) and web-based applications (i.e. Google forms, Box, ETO, databases).

Nice To Haves

Bilingual English and a major client language highly preferred.

Responsibilities

Maintain up-to-date knowledge of IRC in Spokane case acceptance policies, which include enrollment eligibility criteria across immigration legal services programs and grants.
Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys; follow up with clients through reminder text messages and/or phone calls.
Answer phone calls, emails and text messages from clients and resolve common client concerns, such as regarding updated contact information, position on waitlists for services, or estimated USCIS case processing times; follow protocols to appropriately relay questions requiring legal analysis or more detailed case information to team members; and log all client communications in the case management software.
Open and process mail (USCIS/NVC correspondence) for immigration programs into the case management software and client folders.
Create and maintain virtual and/or physical case files according to standardized model.
Scan and upload clear and complete copies of case-related documents to Box; print and prepare clear and complete copies of materials to be submitted to USCIS as part of legal filings.
Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law.
Other tasks and projects as assigned by the Managing Attorney.

Benefits

10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
medical insurance starting at $163 per month
dental starting at $6.50 per month
vision starting at $5 per month
FSA for healthcare and commuter costs
a 403b retirement savings plans with immediately vested matching
disability & life insurance
an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.