Identity and Background Verification Specialist - Educational Services Center

Cherry Creek Schools•Denver, CO

1d•Onsite

About The Position

Serves as a critical ambassador for the organization, ensuring a professional and welcoming experience for new hires while safeguarding compliance with employment regulations. This role oversees identity verification, fingerprinting, background review, I-9 completion, E-Verify and E-Verify+ processing, and proactive management of employment work authorization compliance, including monitoring expiration dates and coordinating timely renewals. Additionally, the management of scheduling of new hire appointments, performing notary services, capturing badge photos, downloading background checks, and updating clearance status.

Requirements

Criminal background check and fingerprinting required
Associate's degree
Three (3) years of related experience in HR, onboarding, compliance, background screening, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, or retail industry (sale of items and services) cashiering experience.
Ability to maintain strict confidentiality and handle sensitive personal information securely
Notary Public certification required immediately upon hire.
Commitment to accuracy and compliance in all documentation and record-keeping processes
Ability to work independently, prioritize tasks, and follow established procedures
Ability to work independently, prioritize tasks, and follow established procedures with a high degree of accuracy
Strong verbal and written communication skills for interacting with employees, candidates and internal stakeholders
Exceptional organizational skills with the ability to manage high volumes of sensitive data under strict deadlines
Strong attention to detail with the ability to identify document discrepancies or potential fraud indicators
Understanding of federal and state employment laws, including immigration compliance and data privacy standards
Working knowledge of I-9 form regulations, employment eligibility verification procedures and document retention requirements
Ability to handle multiple tasks in a high-volume area
Advanced interpersonal relations skills
Proficiency with Microsoft Office and HRIS or onboarding systems
Advanced knowledge of common office application software
Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.

Nice To Haves

Experience working in the public sector, specifically public education
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

Responsibilities

Conduct fingerprinting and identity verification in alignment with organizational and regulatory standards.
Accurately manage I-9 documentation and E-Verify submissions, including E-Verify+ processes.
Serve as the first point of contact for new hires, delivering a positive and professional onboarding experience.
Download and review Colorado Bureau of Investigation (CBI) and Federal Bureau of Investigation (FBI) background check reports, identify individuals as cleared or requiring court documentation follow up on shared document with HR Team.
Manage new hire appointments and coordinate onboarding logistics.
Perform notary services for required employment documentation.
Proactively monitor employment authorization status, track expiration dates, and issue notifications to facilitate timely updates and renewals.
Capture photographs for employee identification badges and ensure timely badge issuance.
Maintain strict confidentiality and security of sensitive personal information.
Collaborate with HR Team members to streamline onboarding workflows and compliance processes.
Assist individuals with instructions for conducting a name, gender, or address change. Provide additional support to the Human Resources Department by completing various clerical and administrative tasks including but not limited to assisting with reports, coordinating events, scheduling meetings, etc.
Answer phone line and support Director by answering their phone line when appropriate. Monitor email account, provide information, take and deliver messages, and direct questions to the appropriate individual. Assist visitors, answer inquiries, provide information, and direct to appropriate school areas. On occasion as back up, greet welcome and assist customers and staff from main Educational Services Center (ESC) front desk.
Perform other duties as assigned or requested.