IDEA Special Education Data Clerk

Stride Learning•Denton, TX

About The Position

The IDEA Special Education Data Clerk supports accurate and timely student records and data management across Special Education. The role reviews and verifies collected records to ensure information is accurate, complete, and appropriately reflected in Special Education systems. Working collaboratively with Records, Enrollment, Special Education, counseling, and school teams, the clerk supports the transition from records collection to appropriate student placement, access to supportive classrooms and services, and timely IEP implementation. The position also supports data entry and maintenance in designated systems, identification and resolution of records or data discrepancies, ongoing audits, and cross-department collaboration to promote accurate Special Education programming and compliance. The role manages a high-volume workload, meets applicable deadlines, maintains confidentiality, and follows through on records review, placement tracking, and implementation tasks. No formal supervisory responsibilities are assigned. The position reports to the Assistant Manager of Special Education.

Responsibilities

Monitor incoming Special Education records and documentation received through Records and Enrollment processes.
Review collected records and student information for completeness and accuracy, including IEPs, FIEs/evaluations, prior services, and other relevant documentation.
Conduct research and missing-document searches to support accurate student placement and timely IEP implementation.
Identify missing, incomplete, outdated, or conflicting information and communicate follow-up needs to the appropriate teams.
Organize, upload, and enter documentation into Frontline and applicable school systems.
Communicate with families, staff, and stakeholders regarding student movement, documentation needs, placement status, and next steps.
Track students from initial records receipt through Special Education review, placement, and implementation.
Monitor completion of placement steps, supportive classroom assignments, services, and other identified Special Education needs.
Maintain accurate student information, status updates, trackers, and documentation in Frontline and applicable school systems.
Track student movement and changes that may affect placement, services, or IEP implementation.
Collaborate across Records, Enrollment, Special Education, and school teams to ensure information moves accurately between departments and systems.
Follow established processes and procedures and support workflow development and refinement as needs evolve.
Conduct ongoing audits of Special Education records, data, placement, and system information for quality assurance and compliance support.
Identify discrepancies among student records, Frontline, school systems, placement information, and current Special Education services.
Monitor incomplete processes, unresolved records concerns, placement discrepancies, and other issues requiring follow-up.
Route concerns to the appropriate team or leader and track resolution when applicable.
Support targeted audits, including Frontline cleanup, missing documentation, student placement, records conflicts, and other assigned areas.
Use audit findings to identify recurring gaps and support improvements to processes, procedures, and internal controls.
Manage a high-volume caseload while maintaining accuracy, organization, and attention to detail.
Complete assigned records review, data entry, placement tracking, audits, and follow-up within established timelines.
Meet applicable school, company, district, state, and federal deadlines related to Special Education records, data, placement, and implementation.
Prioritize time-sensitive student needs and compliance requirements while maintaining progress across ongoing responsibilities.
Identify and communicate documentation gaps, data discrepancies, placement concerns, and incomplete processes for timely resolution.
Demonstrate follow-through and accountability from initial review through placement and implementation.
Adapt to changing priorities, enrollment volume, compliance needs, and school processes while meeting deadlines.
Proactively communicate barriers, system issues, or workload concerns that may affect student services or required timelines.
Maintain confidentiality, accuracy, and professional standards when handling student information and records.
Perform other related duties as assigned by the supervisor.