Special Education Records & Data Manager

York School District One•York, SC

About The Position

The Special Education Records & Data Manager manages special education data reporting, student records, and the EdPlan IEP program. The role includes completing state Office of Special Education Services (OSES) Indicator Tables and Reports, analyzing issues related to EdPlan and associated software, and coordinating system use among special education users. The position reports to the Director of Special Services and is employed for 240 days, with salary and work year established by the Board. The manager maintains confidential and current special education records, coordinates the creation of student folders, and handles records transfers and destruction in accordance with applicable standards, including FERPA. The role also prepares mandated reports, creates materials and provides in-service training to special education teachers and related-services staff, shares records and data updates, and supports other personnel. Additional duties include completing a monthly work report for ESC and conducting DJJ and Proviso verifications for YSD1. Other related duties may be assigned as required.

Requirements

High school diploma.
Expert knowledge and use of computer technology and applications.
Expert knowledge of special education records and policies.
Excellent verbal and written communication skills.
Possess and utilize excellent team-building skills.
Accept delegated responsibilities willingly.
Ability to work under occasional stress.
Demonstrate a high level of initiative in job performance.
Communicate effectively with a diverse community.
Other qualifications may be accepted as the Board finds appropriate and acceptable.

Nice To Haves

Job-related experience in a specialized field is preferred.
Experience using PowerSchool, EdPlan, and/or special education data reporting is preferred.

Responsibilities

Manage special education records while ensuring student-record confidentiality.
Set up initial special education folders and keep them current as student status and needs change following an IEP.
Transfer special education records to and from Local Education Agencies (LEAs), parents, and other appropriate agencies in accordance with FERPA standards.
Complete mandated reports accurately and on time according to the schedule set by the State Department of Education (SDE) Office of Special Education Services (OSES).
Develop user materials and provide in-service training to special education teachers and related-services staff as directed by the Director of Special Services.
Participate in Special Education Department meetings and workshops to communicate record-keeping and data updates and information.
Assist other personnel in completing their work.
Coordinate appropriate destruction of records.
Complete the monthly Work Report for ESC.
Conduct DJJ Verification requests for YSD1.
Conduct Proviso Verification for YSD1.
Manage special education data reporting and the EdPlan IEP program, complete OSES Indicator Tables and Reports, analyze EdPlan and related software issues, and coordinate system use among special education users.