HVAC Special Projects Coordinator and Inside Sales Specialist

Marina Mechanical Services • Livermore, CA

17d • $70,000 - $85,000 • Hybrid

About The Position

Marina Mechanical Services is seeking a highly motivated and technical HVAC Special Projects Coordinator and Inside Sales Specialist to oversee the successful execution of unique mechanical retrofits and tenant improvement projects. In this hybrid position, you will serve as the primary leader for ongoing construction projects while acting as an inside sales representative to identify, price, and close equipment or repair recommendations uncovered during field operations.

Requirements

• Bachelor’s degree in Mechanical Engineering, Construction Management, or equivalent industry experience.
• 3-5+ years of combined experience in commercial HVAC project management, estimating, or inside sales.
• Strong understanding of HVAC systems, project schedules, and blueprint reading and permit processing.
• Exceptional communication, customer service, and negotiation skills.

Responsibilities

• Manage HVAC special projects from initial scope development and estimation to final closeout and warranty handoff.
• Create detailed work plans, manage material purchasing, track labor utilization, and maintain accurate cost projections.
• Coordinate with field technicians, subcontractors, and internal engineering departments to ensure seamless installation sequencing.
• Assist with on-site meetings with building owners; anticipate issues and provide constructability recommendations.
• Ensure all special projects meet design specifications, energy performance targets, permitting and strict job site safety standards.
• Review technician recommended repairs to formulate technical solutions and repair quotes for existing clients.
• Utilize manufacturer and vendor pricing to prepare timely, accurate estimates and sales proposals for recommended component upgrades.
• Proactively follow up on generated sales leads and project inquiries.
• Meet or exceed established revenue and profit margin goals for in-house service and retrofit sales.

Benefits

• ESOP
• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level