Events and Special Projects Coordinator

Best Foot Forward Foundation•Boca Raton, FL

1d•Hybrid

About The Position

Best Foot Forward is a nonprofit based in Boca Raton, serving at-risk and foster care students throughout Palm Beach County. We are looking for a highly organized and detail-oriented Events and Special Projects Coordinator to join our incredible team! This candidate will play a crucial role in planning and executing fundraising events that not only raise critical revenue, but also deepen relationships with vendors, sponsors, and volunteers. This is a full-time (40 hours per week) with some work from home flexibility. Best Foot Forward is a growing agency with an exceptional work environment. We offer generous PTO, dental and vision insurance, medical insurance, a 401K plan and other benefits. This is a salaried position, amount commensurate with experience.

Requirements

Bachelor's degree in nonprofit management, communications, hospitality, or related field (or equivalent experience)
2-4 years of experience in event planning, preferably in a nonprofit or fundraising environment
Advanced Excel skills required
Strong organizational skills and attention to detail
Strong relationship-building and interpersonal skills
Creative problem-solving and adaptability
Ability to work independently and as part of a team
Willingness to work evenings and weekends as needed for events
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience with event software, donor databases, or CRM systems is a plus

Responsibilities

Coordinate and execute all aspects of organizational events, including fundraisers, and donor engagement activities as needed.
Develop comprehensive event timelines and logistic plans to ensure successful execution from initial planning through completion.
Oversee all event components, including venue selection, catering, décor, entertainment, audiovisual needs, guest experience, and program flow.
Monitor event budgets and ensure all event-related costs align with approved financial budgets.
Lead event setup, execution, and breakdown while ensuring a seamless, welcoming, and memorable experience for all guests.
Serve as the primary point of contact for event stakeholders, vendors, and service providers; manage vendor contracts as needed.
Oversee event committees and collaborate with the Volunteer Coordinator to support volunteer communication, outreach and execution.
Collaborate with the marketing team to promote events through email campaigns, social media promotion, and other outreach efforts.
Ensure consistent branding, messaging, and guest experience across all event touchpoints in alignment with organizational goals and timelines.
Assist with registration processes and maintain awareness of RSVPs.
Manage post-event wrap-up, including vendor follow-up, reconciliation and event closeout processes.
Evaluate event outcomes, gather feedback, and identify opportunities to enhance future events and increase engagement.
Support sponsor recognition, donor communications, and stewardship initiatives to strengthen relationships and maximize impact.