HVAC Project Coordinator

Cardinal Heating, Cooling, Plumbing, & Electric•Sun Prairie, WI

2d•$35 - $37•Onsite

About The Position

Cardinal Heating, Cooling, Plumbing, and Electric is hiring an HVAC Project Coordinator to prepare installation teams for success and help deliver high-quality HVAC installations. The role coordinates installation projects from scheduling and preparation through completion, working closely with install managers, installation teams, sales, and fabrication. The coordinator also provides technical and layout support, maintains accurate project documentation, and helps ensure equipment and materials are available when needed.

Requirements

High school diploma or equivalent.
Experience in customer service.
In-depth knowledge and understanding of the HVAC trade.
Ability to inspire and lead others to attain company and department goals.
Highly organized, with exceptional follow-through abilities.
Strong verbal and written communication skills.
Quick, sound decision-making abilities.
Comfort with public speaking and presenting information.
Ability to build trust and demonstrate empathy.
Ability to excel in a fast-paced, goal-driven environment.
Ability to type 45 to 60 words per minute with a high level of accuracy for time-sensitive communications.
Working knowledge of Microsoft Excel and Microsoft productivity tools.
Proficient software skills.
Ability to read and translate measurements from the sales team and convert them into drawings for the fabrication team.
Ability to provide timely and professional feedback to the Sales Manager.

Responsibilities

Work with HVAC Install Managers and installation teams to coordinate successful project completion.
Maintain installation calendars, schedule and dispatch jobs, and communicate installation schedules to customers.
Ensure equipment, materials, staging, and documentation are ready and accurate for each installation.
Review sales drawings and layouts for accuracy and ensure the fabrication team receives complete measurements for timely project turnaround.
Assist the sales team with technical questions, equipment sizing, and layout needs.
Provide layout training and support to sales team members.
Complete required paperwork and close project tasks to ensure timely resolution.
Assist the Field Manager and installation teams with technical support as needed.
Conduct daily cycle counts of HVAC equipment and communicate equipment-ordering needs to the Install Manager.
Perform other duties as assigned.