Commercial HVAC Project Coordinator

ColdTech Refrigeration • North Las Vegas, NV

2d

About The Position

ColdTech Refrigeration is hiring a Commercial HVAC Project Coordinator to support field operations and project management teams in North Las Vegas, Nevada. The company provides commercial services to restaurants, grocery stores, convenience stores, schools, and industrial facilities. This role is suited to an organized, detail-oriented professional with administrative or operations experience who is interested in developing a career in commercial HVAC.

The coordinator arranges travel and schedules for field crews; manages permits, licensing, and compliance documentation; communicates with subcontractors, vendors, and customers; tracks purchasing, invoices, and job expenses; and maintains project records and schedules. The position also supports payroll and per diem processing for traveling employees, prepares Excel spreadsheets and reports, and provides administrative support to project managers and field operations teams.

Requirements

• 1–2 years of administrative, operations, or office coordination experience.
• Proficiency in Microsoft Office, particularly Excel, including formulas, spreadsheets, and reporting.
• Strong organizational skills and the ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Attention to detail and a commitment to maintaining accurate records.
• Ability to work effectively in a fast-paced environment while supporting multiple teams.

Nice To Haves

• Construction or HVAC experience.
• Experience with PDF editing, NetSuite, Paylocity, purchase orders, job costing, or construction project documentation.

Responsibilities

• Coordinate travel arrangements for field crews, including vehicles and schedules.
• Manage permits, licensing, and compliance documentation for job sites.
• Communicate with subcontractors, vendors, and customers to confirm schedules and project requirements.
• Process and track purchase orders, invoices, and job-related expenses.
• Maintain accurate project records, documentation, and crew schedules.
• Assist with payroll and per diem processing for traveling employees.
• Prepare and maintain Excel spreadsheets and reports for job costs, travel budgets, and expense tracking.
• Provide administrative support to project managers and field operations teams.
• Assist with other project coordination and administrative tasks as needed.

Benefits

• Competitive hourly pay, depending on experience.
• Weekly pay.
• Company-paid medical insurance for employees.
• Dental, vision, life, and short- and long-term disability insurance options.
• 401(k) with a strong company match.
• Up to 20 days of PTO, plus paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed