HVAC Parts Specialist

Envelop Group•Indianapolis, IN

9d•Onsite

About The Position

Envelop Group is a family of companies focused on the design, installation, service, and ongoing optimization of custom facility technologies that impact every square foot of a building's operations. We work with contractors, building owners, and consulting engineers to provide all the technologies needed for the most advanced, efficient, and secure operation of any facility. The Parts Specialist (Counter Sales) is responsible for assisting contractors and trade professionals with mechanical and HVAC controls product selection, order entry, and customer service at the sales counter. This position plays a critical role in ensuring accurate order fulfillment, strong customer relationships, and efficient operations in support of delivering an exceptional customer experience. This role is located at our storefront in downtown Indianapolis, IN.

Requirements

High School Diploma or equivalent
2+ years of HVAC, electrical, or wholesale distribution experience.
Experience managing various data types, navigating software systems, and interfacing with key stakeholders.
Ability to work in a fast-paced, dynamic environment with minimal supervision.
Excellent critical thinking, problem-solving, and time management skills.
Proven customer service skills with the ability to interact over the telephone and in person in an extremely professional, positive, knowledgeable, and helpful manner to maintain high customer service standards.
Must have strong experience in Microsoft Word, Excel, PowerPoint, Outlook, Internet and the ability to be trained in various other systems.
Ability to be on call as needed for after-hours emergency customer requests.
Must possess and maintain a valid driver's license and an acceptable driving record in accordance with company policy.

Nice To Haves

associate's degree preferred.
Fundamental understanding of commercial HVAC and building technology systems, preferred.

Responsibilities

Support and execute all aspects of the parts program, including pricing, ordering, shipping, receiving, inventory tracking, merchandising, and warranty administration.
Greet and engage customers such as contractors and technicians to build strong relationships and create a customer-focused service environment.
Listen to customer needs and recommend appropriate equipment, parts, accessories, or related products to support project requirements and increase sales opportunities.
Process customer orders accurately, confirm product availability, provide delivery or pickup timelines, and oversee order fulfillment through completion to ensure customer satisfaction.
Respond to customer inquiries and basic technical questions, assisting with troubleshooting common HVAC or equipment-related issues.
Identify opportunities to upsell or cross-sell complementary products and promote current product offerings or promotions.
Maintain inventory accuracy by receiving, inspecting, stocking, and tracking parts, supplies, and equipment; assist with loading and unloading shipments as needed.
Maintain an organized environment, including product displays, storage, and accessibility of inventory.
Maintain detailed and accurate documentation related to inventory, warranties, customer interactions, and sales transactions.
Follow safety protocols and proper product handling procedures to ensure compliance with company and industry standards.
Participate in ongoing training to maintain knowledge of product lines, systems, and service offerings.
Perform other related duties as assigned.