HVAC Operations Project Coordinator

Ameritech Facility Services•Mansfield, TX

3d•Onsite

About The Position

Ameritech Facility Services is looking for a highly organized Construction Operations Coordinator to help support commercial HVAC and mechanical installation projects from kickoff through completion. This position serves as a key connection between Project Managers, field technicians, subcontractors, vendors, and clients to keep projects moving efficiently and on schedule. If you enjoy working in a fast-paced construction environment and have strong organizational and communication skills, we'd like to hear from you.

Requirements

Experience in construction coordination, project administration, operations support, or a related role.
Working knowledge of Microsoft Office, including Excel, Outlook, and Word.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities while meeting deadlines.
Self-motivated with the ability to work independently and collaborate with a team.
Ability to pass a pre-employment drug screening.
Ability to successfully complete a background check.

Nice To Haves

Commercial HVAC or mechanical construction experience is preferred but not required.
Experience with Spectrum, Smartsheet, SharePoint, or similar software is a plus.

Responsibilities

Set up and maintain project files within company management systems.
Coordinate project schedules and communicate upcoming work with field personnel.
Track project documentation, including submittals, permits, equipment information, inspections, and closeout documents.
Organize and maintain project records in Spectrum, SharePoint, Smartsheet, and other internal platforms.
Coordinate material and equipment orders to ensure timely delivery to job sites.
Work with subcontractors to collect required documentation, schedule work, and verify compliance requirements.
Support Project Managers by monitoring project progress, identifying potential delays, and helping resolve issues.
Communicate with technicians regarding daily reports, installation updates, inspections, and project milestones.
Assist with permit coordination and monitor approval status when required.
Prepare project reports and provide updates for management meetings.
Participate in project conference calls and internal planning meetings.
Respond to questions from customers, vendors, subcontractors, and field personnel.
Provide administrative support throughout the lifecycle of each project.
Perform additional duties as assigned.