HVAC Install Coordinator

Mario Purchaser LLC•Sanford, FL

10d•$65,000 - $80,000•Onsite

About The Position

The HVAC Coordinator plays a critical role in ensuring the smooth and efficient operations of the Heating, Ventilation, and Air Conditioning (HVAC) department within an organization. This position involves coordinating various tasks related to HVAC installations, maintenance, and repairs to ensure that projects are completed on time and within budget.

Requirements

Strong customer service skills with the ability to communicate professionally with customers, field teams, internal Service / OPS / Install Partners
Excellent organizational, time management, and multitasking abilities in a fast-paced environment
Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
Problem-solving mindset with the ability to adapt quickly and prioritize changing business needs
Proficiency with Microsoft Office, including intermediate + Excel skills
Experience in office administration, scheduling, project coordination, or operations support
Strong multitasking, organization, and prioritization skills
Excellent written and verbal communication
Customer-focused, professional demeanor
Ability to thrive in a fast-paced, goal-driven environment
Strong attention to detail and follow-through
Team-oriented mindset with a strong sense of ownership
High School Diploma or equivalent required
Ability to lift and move boxes of documents (up to 25 pounds).
Prolonged periods sitting at a desk and working on a computer.
Ability to operate a shredder and scanning equipment for extended periods.

Nice To Haves

SERVICE TITAN experience preferred!
Residential home services, construction, excavation, or permitting experience preferred
Minimum of 3 years of administrative or office support experience preferred
additional education or certification in HVAC technology or project management is a plus.
Knowledge of HVAC systems, components, and terminology.
The ability to read and interpret blueprints and technical drawings is an advantage.
Previous experience in HVAC coordination, project management, or a related field is preferred.
Experience in the trades: HVAC, plumbing, electrical
Experience with Service Titan

Responsibilities

Collaborate with HVAC technicians and contractors to schedule and coordinate installation, maintenance, and repair projects.
Ensure all necessary materials, equipment, and permits are obtained and available for scheduled projects.
Monitor project progress and address any issues that may arise during the HVAC work.
Schedule regular maintenance and inspections for HVAC systems to ensure their optimal performance.
Coordinate with technicians to ensure that maintenance tasks are completed as per established schedules.
Maintain accurate records of maintenance activities and equipment conditions.
Act as a point of contact between customers, technicians, and contractors, providing updates and resolving inquiries or concerns.
Generate reports on HVAC project status, expenses, and maintenance activities for management review.
Maintain an organized inventory of HVAC equipment, parts, and supplies.
Monitor stock levels and reorder supplies as needed to ensure the timely completion of projects.
Assist in preparing and managing budgets for HVAC projects, tracking expenses, and ensuring cost control.
Maintain accurate records of HVAC equipment warranties, service agreements, and maintenance schedules.
Ensure safety best practices are followed in the field.
Other duties as assigned.