Human Resources Technician

Berkeley Unified School District•Berkeley, CA

3d•Onsite

About The Position

Under the direction of an assigned supervisor, perform a variety of technical duties in support of classified and/or certificated human resources operations and activities; participate in the recruitment, screening and processing of new personnel; provide information and assistance to employees, job applicants and the general public regarding personnel functions, policies and procedures; prepare and maintain a variety of manual and automated personnel files, records and reports. The Human Resources Technician working for the Personnel Commission performs a variety of duties in support of the Merit System such as recruitment, testing and staffing.

Requirements

Human resources office functions, practices and procedures
Practices and procedures related to classified and/or certificated personnel
District contracts and bargaining units
Applicable laws, codes, regulations, policies and procedures related to assigned human resources activities
Operations, policies and objectives relating to human resources activities
Record-keeping and report preparation techniques
Correct English usage, grammar, spelling, punctuation and vocabulary
Telephone techniques and etiquette
Modern office procedures and record-keeping techniques
Oral and written communication skills
Interpersonal skills using tact, patience and professionalism
Operation of a computer and assigned software
Technical aspects of field of specialty
Data entry and retrieval techniques
Mathematical computations
Perform a variety of technical duties in support of human resources operations and activities
Participate in the recruitment, screening and processing of new personnel
Provide information and assistance to employees, job applicants and the general public regarding personnel functions, policies and procedures
Prepare and maintain a variety of manual and automated personnel files, records and reports
Prepare announcements for job openings and place advertisements
Interpret, apply and explain rules, regulations, policies and procedures
Distribute, screen and process employment applications and other personnel-related documents
Maintain confidentiality of sensitive and privileged information
Compose correspondence and written materials independently
Keyboard or input data at an acceptable rate of speed
Understand and follow oral and written instructions
Operate a variety of office equipment including a computer and assigned software
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Meet schedules and time lines
Complete work with many interruptions
Determine appropriate action within clearly defined guidelines
Make mathematical computations with speed and accuracy
Graduation from high school supplemented by college level course work in human resources or related field
Three years increasingly responsible administrative experience in a human resources office
Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information in person and on the telephone
Sitting or standing for extended periods of time
Seeing to read a variety of materials
Bending at the waist or kneeling to file and retrieve materials

Responsibilities

Perform a variety of technical duties in support of classified and/or certificated human resources operations and activities; resolve personnel-related issues and concerns with discretion and confidentiality; refer more difficult or sensitive issues to supervisor as needed
Participate in the recruitment, screening, testing and processing of new personnel according to established procedures; collect and process various employment forms and applications; arrange interview panels and testing activities; arrange and follow-up for clearance on fingerprints; forward new employee information to appropriate departments
Serve as an informational resource to employees, job applicants and the general public; respond to inquiries and provide information regarding job openings and personnel functions, policies and procedures; distribute and assist applicants with completing required forms and applications; provide employment verifications; receive and respond to telephone calls and e-mails as appropriate
Input a variety of employee information and other personnel data into assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; ensure accuracy of input and output data
Establish and maintain a variety of personnel files and records according to established policies and procedures; update records and files with employee information, position control number, job location, job assignment, payroll information, sick and vacation leaves, and other related information; prepare documents for Board approval
Prepare and distribute announcements for job openings; place advertisements in various media; review applications for minimum qualifications and completeness; verify background information; notify candidates of testing and interviewing activities; compile and prepare interview packets; assure compliance with State and federal rules and regulations
Provide information to new employees regarding vacation days, sick leave, TB clearance, benefits and District rules and regulations; determine proper salary placement; monitor employee longevity and notify appropriate personnel of changes in salary step progression and benefits eligibility
Utilize the computer and web-based substitute system as appropriate; locate and arrange for substitutes including long-term substitutes, limited term an provisional employees to cover employee absences or short term needs; assist District staff with securing substitute, limited term or provisional employees; input and maintain substitute, limited term, and provisional employee records; process substitute, limited term and provisional employee applications and assist with hiring substitute, limited term and provisional staff; troubleshoot system software problems as needed; train others in the proper use of the system
Organize and coordinate the screening, testing, scoring, data collection and processing of classified and/or certificated applicants according to established Education Code, Merit Rules and human resources procedures; perform compliance tracking and reporting of classified provisional and limited-term vacancies; report discrepancies and compliance tracking discrepancies to designated administrator
Process State disability and paid family leave claim forms; respond to inquiries from State of California examiners
Input and track employee information in designated database/system; identify leave status; monitor leave dates and contact site supervisors to assure employees returned as scheduled; notify site supervisors of changes regarding duration of employees' leave of absence; process and file absence certificates; enter and monitor accrual of sick leave, personal leave, vacation and personal necessity leaves according to established time lines and guidelines
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software
Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns; serve as an informational resource for employees regarding leave
Compose a variety of correspondence including inter-office communications, lists, notices, forms, letters, memoranda and other materials; disseminate bulk mailings as requested
Perform variety of clerical duties related to assigned activities such as answering phones, greeting visitors and duplicating materials as assigned
Perform related duties as assigned