Human Resources Technician

Lemon Grove School District•Lemon Grove, CA

1d•Onsite

About The Position

Under the direction of the assigned supervisor, perform a variety of technical duties in support of human resources operations and activities; participate in the recruitment, screening and processing of new personnel; provide information and assistance to employees, job applicants, substitutes, volunteers, and the general public regarding personnel functions, policies and procedures; prepare and maintain a variety of manual and automated personnel files, records and reports.

Requirements

Two years’ college-level course work in human resources or related field and two years increasingly responsible clerical experience including one-year experience in a human resources office.
Possession of a valid California driver’s license and availability of private transportation (mileage expense allowance provided).
District pre-employment assessment/performance examinations (Basic skills and Microsoft Office computer applications).
Current typing certificate of 45 words per minute or more.
Post offer physical examination and drug screen.
Fingerprint clearance from the Department of Justice and FBI.
Current X-ray or tuberculin skin test before employment and every four years thereafter.
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.
Knowledge of human resources office functions, practices and procedures.
Knowledge of practices and procedures related to classified and certificated personnel.
Knowledge of applicable laws, codes, regulations, policies and procedures.
Knowledge of operations, policies and objectives relating to human resources activities.
Knowledge of record-keeping and report preparation techniques.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of telephone techniques and etiquette.
Knowledge of modern office procedures and record-keeping techniques.
Knowledge of oral and written communication skills.
Knowledge of interpersonal skills using tact, patience and courtesy.
Knowledge of operation of a computer and assigned software.
Knowledge of technical aspects of field of specialty.
Knowledge of data entry and retrieval techniques.
Knowledge of mathematical computations.
Ability to perform a variety of technical duties in support of human resources operations and activities.
Ability to participate in the recruitment, screening and processing of new and volunteer personnel.
Ability to provide information and assistance to employees, job applicants, substitutes, volunteers, and the general public regarding personnel functions, policies and procedures.
Ability to prepare and maintain a variety of manual and automated personnel files, records and reports.
Ability to prepare announcements for job openings and place advertisements.
Ability to learn organizational operations, policies and objectives.
Ability to interpret, apply and explain rules, regulations, policies and procedures.
Ability to distribute, screen and process employment applications and other personnel-related documents.
Ability to maintain confidentiality of sensitive and privileged information.
Ability to compose correspondence and written materials independently.
Ability to type or input data at an acceptable rate of speed.
Ability to understand and follow oral and written instructions.
Ability to operate a variety of office equipment including a computer and assigned software.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to meet schedules and time lines.
Ability to complete work with many interruptions.
Ability to determine appropriate action within clearly defined guidelines.

Responsibilities

Perform a variety of technical duties in support of human resources operations and activities; resolve personnel-related issues and concerns with discretion and confidentiality; refer more difficult or sensitive issues to the Director as needed.
Participate in the recruitment, screening and processing of new personnel according to established procedures; collect and process various employment forms and applications; arrange and follow-up for clearance on fingerprints; forward new employee information to payroll and other departments.
Serve as an informational resource to employees, job applicants and the general public; respond to inquiries and provide information regarding job openings and personnel functions, policies and procedures; distribute and assist applicants with completing required forms and applications.
Prepare and distribute announcements for job openings; create job postings for certificated and classified staff and post on web-based programs utilized by the District; review applications for minimum qualifications and completeness; verify background information; notify candidates of testing and interviewing activities; compile and prepare interview packets.
Monitor teachers’ credentials to assure they are current and appropriate for assigned subject; notify teachers of issues related to credentials; assist staff with gathering documents, reviewing for accuracy and signatures, and forwarding applications to the County Office; participate in the annual credential audit.
Participate in the processing of Workers’ Compensation, unemployment and disability claims as directed; process related forms and applications; process payments and follow-up on claims as appropriate; retrieve requested information utilizing the payroll system; complete and submit documents to appropriate personnel.
Process substitute paperwork for certificated and classified employees; interview applicants and conduct orientation/training for both classifications.
Provide information to new employees and volunteers regarding vacation days, sick days, TB tests, benefits and County Office rules and regulations.
Input a variety of employee information and other personnel data into an assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; assure accuracy of input and output.
Establish and maintain a variety of personnel files and records according to established policies and procedures; update records and files with employee information, job location, job assignment, career step and class, sick and vacation leave, salary, medical information and benefits.
Balance vendors’ invoices with actual payroll deduction report; verify new, termed employees have been updated; download report with vendor’s payroll deductions and balance with the invoices.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.
Compose a variety of correspondence including inter-office communications, lists, notices, forms, letters, memoranda and other materials.
Perform variety of clerical duties related to assigned activities such as answering phones, verifying employment, greeting visitors and duplicating materials as assigned.
Assist with coordinating and administering assessment tests as required.