Human Resources Support Clerk

Abri Credit Union•Romeoville, IL

7d•Onsite

About The Position

As a Human Resources Support Clerk, the role involves systematically converting physical employee files, including payroll records, performance evaluations, employee loan records, and sensitive onboarding documents, into high-quality digital formats. The clerk must adhere to strict internal security protocols to protect Personally Identifiable Information (PII) during handling and scanning. Responsibilities also include applying specific naming conventions and metadata tags for proper categorization and searchability within the HRIS or document management system, and auditing every scanned document for clarity and completeness to ensure legal defensibility. The position requires preparing physical files by removing binders, staples, and clips, and organizing documents chronologically or by category to streamline the scanning workflow. After confirming digital integrity, the clerk will coordinate the secure shredding or long-term archiving of physical files in compliance with the credit union's retention policy and maintain a detailed project log to report on processed file volumes and identify any missing or outdated documentation.

Requirements

Education: High school diploma or equivalent
Experience: 1–2 years of clerical or administrative experience, ideally within a credit union or professional financial services office.
Technical Proficiency: Skilled in operating office scanning equipment and proficient in Microsoft Office (Excel/Word) and PDF management software.
Attention to Detail: Must be highly meticulous to ensure no documents are skipped and every file is correctly labeled.
Ethics & Confidentiality: A proven track record of handling sensitive personal and financial information with the highest level of discretion.

Nice To Haves

further education in business administration is a plus

Responsibilities

Systematically convert physical employee files, including payroll records, performance evaluations, employee loan records, and sensitive onboarding documents-into high-quality digital formats.
Adhere to strict internal security protocols to protect Personally Identifiable Information (PII) during the handling and scanning process.
Apply the credit union's specific naming conventions and metadata tags to ensure digital files are correctly categorized and easily searchable within the HRIS or document management system.
Audit every scanned document for clarity and completeness, ensuring that digital copies are legally defensible and serve as accurate reproductions of the originals.
Remove binders, staples, and clips; organize documents chronologically or by category to streamline the scanning workflow.
After confirming digital integrity, coordinate the secure shredding or long-term archiving of physical files in compliance with the credit union's retention policy.
Maintain a detailed project log to report on the volume of files processed and identify any missing or outdated documentation.