Human Resources Clerk

ISANA•Los Angeles, CA

3d•$21 - $32•Onsite

About The Position

The Human Resource Clerk is responsible for the administrative support of day-to-day human resource operations. This is a Full-Time Classified/Non-Exempt Position. Reports to: Human Resources Coordinator

Requirements

MINIMUM REQUIRED SKILLS, EDUCATION/TRAINING & EXPERIENCE
COMPETENCIES
Communication.
Critical Evaluation.
Relationship Management.
Ethical Practice.
MINIMUM QUALIFICATIONS
AA/AS
1+ years Human Resources Experience
Advanced MS Office knowledge including Excel, Adobe Prof, Word and Power Point
Customer Service Skills

Responsibilities

Onboarding Assistance
Reference checks for new candidates (every new candidate)
Create physical file for new candidate (every new candidate)
Assistance following up with candidates
Assistance streamlining onboarding in Paycom
EE Electronic Folder Maintenance
Move all terminated EE folders to the inactive folder (weekly)
Move all terminated electronic EE folders to the inactive electronic folder (weekly)
All EE correspondence saved in electronic file and labeled for easy access. (Example: Updated TB’s, Transcripts, Written warnings etc.)
Scan documents to (HR drive) folders as paperwork comes into the HR department (front and back if necessary)
HR Email
Checking and maintaining the HR email daily throughout the day
Respond to the HR Emails and/or notify team if response needed (ask for assistance if needed)
Save all documents turned in via the HR email to respective files on the HR drive and archive in the email
Keep team updated with location of important saved documents
Filing
Organize/alphabetize existing files (physical files)
All existing files should be scanned into the HR drive. If not, please scan into HR drive file.
All files should be accounted for. If not, they could be stored at Iron Mountain
Employment Verifications
Completing VOE or letters
Completing VOE forms
Completing verbal employment verifications
PAF’s
Entering PAF’s for missed pay due to missed punches
Entering PAF’s for any change request
Entering PAF’s for terminations/final pay & vacation (with Cherrita)
Entering PAF’s for LOA leave dates and LOA returns (repeated below under LOA)
Working with payroll manager to maintain request
Essa Grids and Binders
Essa Grid completed first (before binder) with the following data:
Date of background clearance determination
Start Date
Credential Document Number
Credential Type
Credential Expiration date
Job Title
Teaching in Core setting
EL Authorization
TB Results – must be current. A TB Result lasts for 4 years at ISANA
Mandated Reporter Training (Safe Schools Site)
Blood Borne Pathogens Training (Safe Schools Site)
Suicide Prevention Training (Safe Schools Site)
Preparing binders for school compliance
You will need the print out of all above for the binder/electronic folder (there may be some items not needed for printing
Paycom
Resetting passwords for employees in Paycom
Requesting and Printing Reports
Assisting employees with Paycom issues as they come up
Assisting employees and supervisors with Paycom inquirie
Ordering items for the HR Department
Order office supplies to keep HR stocked and organized
Printer toner to be ordered when needed
Printer troubleshooting with IT when needed
Processing payments for conferences (Expense Watch)
Processing payments for job fairs (Expense Watch
Mailing
Preparing items to be mailed (as needed)
Certifying the envelope (as needed)
Stamping here in the office
Taking to the Post Office or mail drop off
Reports
Print weekly for accuracy
Termination Report (weekly)
TB Expiration (weekly)
Credential Expiration (weekly)
Updating EE emails in the Paycom system to reflect all work emails (Ongoing)
Assistance updating Himalia and Achernar Grids, TB’s and credential information
Working in the field.
Going to school sites when needed
Items may be added as needed.