Human Resources Specialist

INDUS Technology•Newport, RI

1d•Onsite

About The Position

The Team and the Role IND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US , we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice. The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) is a naval research activity operating under the direction of the Commander, Naval Sea Systems Command (NAVSEA). The Corporate Operations Department (Code 10), Code 00, TD and Naval Undersea Warfare Center (NUWC) Headquarters (HQ) are an integral part of NUWCDIVNPT, responsible for providing timely and cost efficient business and operational services to the overall Division. These services include Human Resources, Infrastructure, Corporate Communications, Activity Chief Information Officer (ACIO)/Information Technology, Security, and Corporate Business Office functions. The Corporate Operations Department provides these responsive and affordable services to effectively support a workforce of approximately 3,000 government employees. The Corporate Operations Department provides administrative and technical services to all of NUWCDIVNPT including NUWC HQ in the areas of data gathering and analysis; technical writing; preparation of graphic material; data entry; database maintenance and administration; and software verification maintenance. The department also provides administrative research, analysis, and support services that include researching solutions; maintaining, reviewing and assessing compliance with governing guidance; and documenting, preparing, organizing and distributing all forms of communication. Reporting to the Program Manager, the Human Resources Specialist provides comprehensive administrative and technical HR support across multiple branches within the NUWCDIVNPT Human Resources Department. The position supports Staffing and Classification, Workforce Development, and Labor and Employee Relations functions by coordinating personnel actions, workforce development initiatives, training administration, employee onboarding processes, and HR documentation. This position is located in Newport, RI.

Requirements

An active secret clearance is required to be considered for this position.
HS Diploma/GED required.
Two (2) years of experience supporting staffing, classification, workforce development, or training programs in a federal or DoD environment.
Familiarity with SF-52 personnel actions and HR workflow processes.
Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and enterprise HR systems (e.g., Navy ERP).
Must possess basic computer literacy and data entry skills.
Strong attention to detail and organizational skills.
Excellent verbal and written communication skills.
Demonstrated problem-solving skills.
Must possess strong time management skills.
Must be able to work in a fast-paced, changing, and challenging environment.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Nice To Haves

Experience within a U.S Navy Human Resources organization.
Familiarity with DAWIA, federal retirement systems, and workforce development programs.
Experience supporting New Employee Orientation or onboarding processes.
Demonstrated ability to improve processes, data usability, and administrative efficiency.

Responsibilities

Provide guidance to employees regarding federal retirement options, eligibility requirements, and timelines.
Support staffing and classification activities by processing and tracking personnel actions, including SF-52 reviews and closeouts.
Coordinate vacancy documentation and transmit complete vacancy files to government HR specialists.
Assist with New Employee Orientation (NEO) standard operating procedures and onboarding documentation.
Maintain and update employee data related to workforce programs, including DAWIA participation tracking.
Attend and contribute to branch staff meetings and coordination efforts.
Administer employee training requests, including submission of academic courses and textbook requests within Navy ERP systems.
Coordinate training approvals through workflow emails to supervisors and stakeholders.
Compile, analyze, and refine training needs assessment data to improve usability and reporting.
Maintain and update SharePoint training records and workforce development databases.
Perform supervisor lookups and verification to support training and personnel workflows.
Research and collaborate on the development of workforce training resource guides.
Track, reconcile, and follow up on outstanding personnel and training actions to ensure timely closeout.
Provide administrative support for Labor and Employee Relations activities as assigned.
Assist with documentation, record maintenance, and coordination related to personnel actions and workforce programs.
Draft, edit, revise, and compile HR documents, correspondence, and presentation materials for government review and approval.
Collaborate on updates and formatting of HR standard operating procedures to ensure accuracy and consistency.
Maintain organized records and ensure data integrity across HR systems and shared repositories.
Participate in staff meetings and cross-branch coordination efforts to support HR mission objectives.
Bid and proposal support if requested.
Other duties as assigned.