Human Resources Specialist

Rhoads Industries, Inc.•Philadelphia, PA

6h•Onsite

About The Position

Founded and family-owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services, with expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. The company deploys a diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects. As a member of the Rhoads team, you will join a quickly growing team committed to delivering exceptional products and services. The company is seeking a Human Resources (HR) Specialist to support day-to-day HR processes for its growing workforce. This role is heavily focused on onboarding, HR data entry, employee record maintenance, and supporting HR operations for shop floor and production employees. The ideal candidate will have prior experience in onboarding, HRIS systems, employee documentation, and high-volume administrative support in a manufacturing, industrial, union, or shop floor environment, and should be highly organized, comfortable managing sensitive information, and able to work effectively in a fast-paced environment with a high volume of employee transactions.

Requirements

2–5 years of experience in HR, onboarding, HR operations, payroll support, or administrative support.
Strong data entry skills with a high level of accuracy and attention to detail.
Experience handling confidential employee information and documentation.
Strong organizational, time management, and follow-up skills.
Ability to manage multiple priorities and work effectively in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency in Microsoft Excel, Microsoft Word, and other standard office applications.

Nice To Haves

Associate’s degree in Human Resources, Business Administration, or a related field preferred.
Prior experience in manufacturing, industrial, construction, shipbuilding, or a high-volume hourly workforce environment preferred.
Experience using Paycor strongly preferred.
Bilingual in English and Spanish, with the ability to effectively communicate with a diverse workforce in both verbal and written formats.
Prior data analysis and reporting experience highly preferred.
Experience with benefits administration a plus.
Familiarity with compliance with labor laws and regulations a plus.

Responsibilities

Maintain accurate employee records in Paycor and other internal HR systems.
Process employee changes including status updates, promotions, transfers, terminations, pay changes, and department changes.
Audit employee files, onboarding records, and HR data to ensure accuracy and compliance.
Support timekeeping, attendance tracking, and other employee recordkeeping activities for hourly and shop floor employees.
Assist with reporting related to headcount, turnover, hiring activity, attendance, overtime, and other HR metrics.
Run standard HR reports and provide administrative support to the HR Operations and HR Business Partner teams.
Maintain personnel files, document retention practices, and HR compliance records.
Support union employee documentation and records management as needed.
Assist with unemployment claims, employment verifications, audits, and miscellaneous HR administrative tasks.
Coordinate onboarding activities for new hires, including shop floor, union, and hourly employees.
Prepare and process offer letters, new hire paperwork, onboarding packets, and pre-employment documentation.
Facilitate and track completion of onboarding requirements including I-9s, E-Verify, background checks, drug screens, physicals, and badging.
Enter and maintain new hire information in Paycor accurately and in a timely manner.
Ensure all onboarding documentation is complete, compliant, and filed appropriately.
Serve as a point of contact for new hires regarding onboarding status, paperwork, benefits eligibility, and first-day instructions.
Coordinate with payroll, safety, operations, IT, and hiring managers to ensure smooth onboarding and orientation processes.
Support scheduling and logistics for orientation sessions, new hire start dates, and onboarding activities.
Respond to employee questions related to onboarding, policies, payroll, benefits, and HR processes.
Partner closely with supervisors, managers, payroll, safety, and operations teams to ensure employee information is accurate and up to date.
Support employee communications and distribution of HR-related notices and documentation.
Provide administrative support for employee meetings, investigations, disciplinary documentation, and other HR activities as needed.
Assist with special HR projects, process improvements, and other departmental initiatives.