Human Resources Specialist - Des Plaines, IL

CMA CGM•Des Plaines, IL

40d•Onsite

About The Position

The Human Resources Specialist provides high-level administrative and operational support for core human resources activities within the assigned business unit or station facility. This role is highly administrative and execution-focused, supporting day-to-day HR operations, employee inquiries, onboarding, reporting, and compliance while serving as a reliable resource to employees, managers, and HR leadership.

Requirements

High School Diploma or GED required.
At least 3 years of progressive experience in an HR administrative, coordinator, or specialist role.
Working knowledge of HR processes, including onboarding, benefits administration, employment practices, and HR recordkeeping.
Proficiency in Microsoft Office (Excel, Word, Outlook) with experience using HRIS and applicant tracking systems.
Demonstrated ability to manage multiple priorities and high volumes of administrative work with accuracy and efficiency.
Highly organized, process-driven, and detail-oriented with strong time management and follow-through skills.
Effective written and verbal communication skills with the ability to interact professionally at all levels.
Strong customer service mindset with a calm, professional approach in a fast-paced environment.
Proven ability to exercise sound judgment, apply policies consistently, and escalate matters appropriately.
Ability to handle sensitive and confidential information with discretion and integrity.
Self-motivated, reliable, and accountable, with the ability to work independently as well as part of a collaborative HR team.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
HR certification (SHRM-CP, PHR, or equivalent) preferred but not required.

Responsibilities

Provide administrative and operational support for recruitment, staffing, and employment-related activities.
Serve as a primary point of contact for employee inquiries related to HR policies, benefits, payroll, and general employment questions.
Coordinate and schedule interviews for exempt and non-exempt roles; track candidates and job requisitions within the recruiting system.
Process job requisitions and facilitate job offers, including preparing and distributing new hire documentation and offer materials.
Review, verify, and process new hire paperwork for accuracy and completeness, including benefits enrollment coordination.
Support onboarding activities to ensure a smooth and compliant new hire experience.
Track employee data, including turnover, PTO, and other HR metrics, and prepare reports for HR leadership and management.
Respond to phone calls, emails, and written correspondence in a professional and timely manner.
Assist with audits, compliance documentation, and recordkeeping while maintaining a high level of confidentiality.
Support HR projects, initiatives, and process improvements as assigned.
Perform other duties as assigned to support the HR function.

Benefits

Competitive Paid Time Off
401(k)
Health insurance
Employee benefits platform offering discounts on gyms, retail, travel, automotive, hospitality brands, and pet insurance.
Multiple health plans (company contribution to health savings account)
Prescription coverage
Dental coverage
Vision coverage
Company paid life insurance
Company paid accident insurance
Company paid short-term disability coverage
Company paid long-term disability coverage
Employee assistance plan
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.