Human Resources Specialist - 6-Month Contract

Vesta Home•Pico Rivera, CA

1d•Onsite

About The Position

Vesta Home (dba Showroom Group) is a rapidly growing company that is transforming the way homes are marketed and furniture is sold. We specialize in interior design, luxury staging, and custom furniture production, leveraging proprietary technology and logistics expertise. Founded in 2017, our team of over 50 designers creates stunning interiors for residential, commercial, and hospitality projects, partnering with top realtors and developers. Our work has been featured in prestigious design magazines and television shows. Vesta is the #1 home staging brand in the country, with a significant presence in Los Angeles, New York, San Francisco, and South Florida, helping to sell high-value properties quickly and efficiently. Our interior design and custom furniture services are available globally.

Requirements

3+ years of HR Generalist or similar experience, preferably in a multi-state, operationally intensive environment (warehouse, logistics, retail, or similar)
Deep working knowledge of California employment law including FMLA, CFRA, ADA, PAGA, and wage-and-hour compliance
Hands-on experience with ADP TotalSource or ADP Workforce Now
Experience coordinating workers' compensation claims
Strong SOP writing and process documentation skills
Highly organized, metrics-oriented, and comfortable operating autonomously onsite
Strong working knowledge of Microsoft Excel and Google Workspace tools (Google Sheets, Docs, Drive)

Nice To Haves

Bilingual in Spanish a plus
Concentra familiarity a plus

Responsibilities

Own offer letter creation with hiring managers including review and delegation, DocuSign routing, and onboarding task follow-up end-to-end
Review status change processing and new hire entries within ADP
Oversee a seamless onboarding experience for all new hires; including coordination with the hiring manager for day one
Ensure new hires complete all required onboarding activities in the first 3 days of onboarding
Conduct structured 30/60/90-day check-ins to drive retention and early engagement
Assist in building interview competency question frameworks to improve hiring quality
Administer all leaves of absence in full compliance with FMLA, CFRA, and ADA requirements
Manage workplace accommodation requests and maintain required documentation
Partner with the Safety Team on the rollout and HR maintenance of HSI
Ensure all HR practices strictly comply with federal, state, and local employment laws and reporting requirements
Maintain compliance with immigration requirements, including I-9 verification, e-verify and audit readiness
Proactively refresh documentation, workflows, and guidance as regulations evolve — particularly CA-specific requirements
Manage the offboarding and termination process across multiple states and ensure compliance
Maintain audit-ready HR documentation at all times, including OSHA logs, posting requirements, and employee files
Create and maintain SOPs that support scalable, repeatable, and aligned People Operations processes across Vesta's multi-state environment
Implement best practices and manage training initiatives including I-9 compliance, Pre-Adverse Action, and Accommodations
Optimize HRIS system workflows and serve as the liaison for system enhancements and configuration needs across ADP TotalSource and Concentra
Maintain data integrity across all HR platforms
Elevate employee-facing communications and HR system guidance
Drive consistent employee benefits education and engagement
Handle Tier-1 benefits inquiries and HRIS system support
Provide HRIS system tutorials and manager training