Human Resources Specialist

Lexington Public Schools•Lexington, MA

1d•Onsite

About The Position

The Lexington Public Schools Human Resources Department serves 10 schools and the Central Administration Building and approximately 1,700 full-time, part-time and temporary employees. This is a 12-month position, 40 hours per week, with salary and benefits according to non-bargained staff agreements. The role requires extensive customer service, coordination of various employee assignments and programs, and administrative support for HR initiatives. The position emphasizes attention to detail, confidentiality, and the ability to work both independently and collaboratively in a diverse environment.

Requirements

Knowledge of office procedures, methods, and computer equipment.
Knowledge of principles and procedures of confidential record keeping.
Knowledge of business letter writing and basic report preparation techniques.
Knowledge of effective customer service practices.
Ability to perform administrative support services and basic personnel activities.
Ability to operate computer and various software necessary for performing assigned duties.
Ability to prepare clear and concise reports and correspondence.
Ability to work independently in the absence of supervision.
Pay attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Use good judgment and personal initiative in the performance of duties.
Communicate clearly, both orally and in writing, and maintain effective work relationships.
Initiative, tact, discretion, and sound judgment.
Independent decision-maker who knows when to move ahead and when to loop others in.
Unwavering commitment to confidentiality.
Ability to work collegially and cooperatively with all constituencies within the school community is essential.
Willingness and ability to help other co-workers is a must.
Ability to manage stressful situations if they arise.
Independent worker and a strong team player - a willingness and ability to collaborate with others is a must.

Nice To Haves

Absence Management and MUNIS preferred

Responsibilities

Perform extensive customer service in person, via telephone and email
Coordinate and process athletic, academic, and other employee stipend assignments, ensuring accurate documentation and payroll processing.
Administer Human Resources support for Lexington Community Education (LCE), Extended School Year (ESY), summer programs, and student internship placements.
Coordinate New Employee Orientation (NEO), including scheduling, communication, onboarding documentation, and new hire support.
Review and process graduate course and tuition reimbursement requests in accordance with district policies and collective bargaining agreements.
Manage administrative aspects of the educator induction program, including participant tracking, professional learning requirements, contracts, purchase orders, stipend processing, and completion notifications.
Coordinate mentor assignments and maintain records related to mentor professional learning, stipends, and program participation.
Assist with employee medical accommodation requests by maintaining documentation, tracking requests, and coordinating communication with relevant stakeholders.
Administer unemployment claim documentation and respond to requests from state agencies regarding former employees.
Coordinate workers' compensation claims, maintain related records, and serve as a liaison between employees, administrators, and insurance providers.
Maintain accurate records and provide administrative support for special Human Resources programs and initiatives as assigned.
Performs a variety of special projects
Participates in administrative staff meetings and attends other meetings and seminars as needed.
Performs other related duties as required, directed, or as the situation dictates.