Substitute Human Resources Specialist, Confidential (2 Vacancies) (WOOC/Substitute)

College of the Desert•Palm Desert, CA

2d•Onsite

About The Position

College of the Desert is hiring two substitute Human Resources Specialists in a confidential classified role. Under the direction of the Vice President, Human Resources and Employee Relations, the specialist performs technical personnel management duties related to recruitment, testing, selection, employment, personnel records, classification, and personnel reporting. The position may access confidential information used to contribute to the development of management positions. This is a substitute, temporary opportunity. For current District Classified employees, it is a Working Out of Classification (WOOC) opportunity. The position is scheduled for 40 hours per week, 12 months per year, primarily at the Palm Desert Campus. Schedule and location may change based on District needs. The work takes place in an office environment and may require driving to conduct work. The District seeks candidates committed to inclusion, equity, collaboration, and supporting a diverse community. Employment is contingent on residing in California and authorization to work in the United States; the District does not provide visa sponsorship. Salary placement depends on education, experience, and department budget. CalPERS retirement coverage applies upon meeting eligibility criteria.

Requirements

Associate’s degree in human resources, business administration, public administration, or a related field, or an equivalent combination of education and experience.
Three years of increasingly responsible human resources experience.
Valid California driver’s license, acceptable driving record, and current vehicle insurance meeting State of California requirements.
Knowledge of human resources principles, practices, current procedures, and applicable personnel laws and regulations, including fair employment standards, equal employment opportunity, records maintenance, nondiscrimination, public employee relations, and other employee-related laws.
Knowledge of current state academic minimum qualifications and guidelines; basic workers’ compensation regulations and procedures; staff development programs and trends; English usage; job analysis techniques; and employment methods.
Ability to assist in managing the District’s Human Resources office and programs; interpret District policies and procedures; and carry out duties with minimal supervision.
Ability to manage information programs; communicate effectively orally and in writing; and establish cooperative working relationships with District personnel, community members, agencies, and organizations.
Ability to operate or learn office equipment and software, including database management, scheduling, email, word processing, and spreadsheets.
Ability to follow instructions; maintain records, filing systems, and office procedures; and coordinate and organize tasks and people.
Ability to handle sensitive and private information confidentially and with discretion, work independently with minimal direction, and exercise tact and diplomacy.
Applicants must be authorized to work for any employer in the United States and reside in California while employed.
Selected candidate must provide a tuberculosis examination certificate, complete fingerprinting through Live Scan with clearance before the first workday, provide documents establishing work eligibility, and complete new-hire onboarding. A fitness-for-duty examination may be required as applicable.

Responsibilities

Perform recruitment, screening, and selection duties for classified and academic employees; communicate with applicants, administer appropriate skills tests, orient new employees, attend job fairs, and research recruitment sources.
Advise employees, supervisors, and administrators on employment needs, employee concerns, personnel practices, EEO, affirmative action, benefits, and other personnel matters; interpret policies, procedures, and collective bargaining agreements.
Assist in maintaining employment information and personnel records in accordance with personnel standards, District policy, and applicable collective bargaining agreements.
Research, analyze, and prepare data on District topics; prepare internal and external reports and surveys, including state and federal reports.
Coordinate District-wide staff development and training, including budget development, recordkeeping, presenter outreach, planning, and scheduling.
Consult with supervisors and administrators and develop job descriptions.
Process work-related injury and illness claims and accident reports; coordinate claim monitoring with employees, supervisors, the workers’ compensation carrier, medical personnel, and the business office.
Administer the District’s Transportation, Drug and Alcohol Testing Program, including employee notifications, Department of Transportation records, and federal agency contact.
Schedule and attend negotiations and collective bargaining sessions; take and transcribe notes.
Develop and maintain language and formatting for the District Personnel Policies and Procedures Handbook; assist with personnel procedures, forms, and correspondence.
Serve on assigned District committees and represent the Vice President, Human Resources and Employee Relations, at District, community, and regional meetings.
Assist with informal investigations and fact-finding related to discrimination and harassment complaints; compile and summarize information and report findings to the Vice President.
Assist with employee grievances, complaints, and conflict resolution; handle sensitive personnel matters confidentially.
Meet schedules and timelines, organize multiple projects, and complete project details throughout the year.
Seek and participate in professional development activities.
Assist in maintaining the personnel database.
Perform other duties and responsibilities as assigned.