HUMAN RESOURCES SPECIALIST - FLORIDA

First BanCorp•Río Piedras, PR

3d•Onsite

About The Position

Provides support across various functional areas of the human resources department, including but not limited to, operational oversight, employment lifecycle processes, personnel records, recruitment, and insurance benefits. The specialist is dedicated to ensuring that department operations are conducted smoothly and align with the highest standards of company policy and legal compliance. Working under direct supervision, the Specialist is crucial in preserving the efficacy of departmental procedures and systems. Accountable for adhering to the Bank’s BSA, AML and Office of Foreign Asset Control (OFAC) applicable policies. Employee must follow specific unit procedures developed in compliance with the policies. Employee is also responsible for reporting any suspicious activity and/or transactions in accordance with the Bank’s processes and comply with any mandatory BSA, AML and OFAC training assigned.

Requirements

Associate degree required
1 - 2 years equivalent experience in HR
Good communication skills are required for this position
Good mathematical, writing, computer and communication skills
Attention to details
Ability to use office equipment, such as computer terminal, calculator, copier, fax machine
Able to handle stress
Customer Focus Anticipate and provide service excellence to both internal and external customers.
Building Strong relations Establish, sustain, and foster both internal and professional contacts to build, enhance and connect to Firstbank services.
Communication Deliver clear, effective communication and take responsibility for understanding others.
Problem Analysis & Solution Identify problems and conduct appropriate analysis involving others to search for the best solution.
Ownership Take initiative and assume personal accountability for goals, outcomes, and deadlines.
Vision & Values Understand the organization’s vision and uphold the values in everyday work and actions. At higher levels take long-term view and share with others the vision and the organization path ahead.
Collaboration & Teamwork Provide direction and leadership to help teams achieve goals and operate

Nice To Haves

Must be available for travel within and outside of Puerto Rico should it become necessary.

Responsibilities

Centralize budget creation, forecast and monitoring to identify variances.
Oversee and utilize systems including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and additional platforms as adopted, ensuring streamlined department operations and peak performance across all systems.
Generate and analyze ADP reports, ensuring accurate processing and data management.
Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.
Collect, review, and submit corporate credit card expenses report in a timely manner.
Coordinate internal audit activities and assist with internal monthly SOX reviews to uphold operational integrity.
Update and maintain vendor management information, while also meeting annual documentation requirements and addressing any ad-hoc needs.
Support the revision of department procedures and policies.
Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.
Assist HR Manager and Team as needed.
Support Training Initiatives -Execute the Employee Volunteering Program.
Support and Execute the Employee Engagement Activities.
Oversee mandatory absences processes and ensure compliance, reporting and monitoring.
Support recruitment efforts in alignment with departmental needs and objectives.
Verify all documents for eligibility and legal compliance, such as I-9 forms, E-Verify, OFAC.
Prepare monthly payments of insurance premiums on time to avoid risk of cancellation; Conducts reconciliation and compares monthly billing charge with the employees’ monthly contributions to prevent discrepancies.
Enroll and update any insurance information or records through the insurance carrier website.
Calculation of final insurance contribution of the terminated employees.
Reconciliation of insurance GL accounts monthly. Able to allocate any difference.
Report terminated employees to the insurance broker for COBRA purpose.
Assist in the preparation of new hire insurance packages.
Coordinate and execute employee-related activities and events.
Manage uniform distribution and inventory management to ensure availability and proper allocation.
Covers reception area according to the schedule.
Provide cross-functional support within the department as needed.