HR Specialist

Northern Star Pogo • Fairbanks, AK

3d • Onsite

About The Position

Northern Star (Pogo) LLC is seeking a Human Resources Specialist to support its Pogo operation in Alaska. The position provides recruitment, onboarding, and HR administrative support to help ensure an efficient hiring process and a positive experience for candidates and new employees. It involves coordinating pre-employment requirements, maintaining accurate records, and collaborating with hiring managers, HR, Payroll, IT, and Security. The role requires confidentiality, discretion, professionalism, and sound judgment when handling sensitive information.

The successful candidate will work full-time from the Fairbanks, Alaska office, Monday through Friday, 8:00 a.m. to 4:30 p.m. The position is not remote or hybrid, and the employee must live in the Fairbanks area and work regularly from the office. Occasional travel to the Pogo Mine site or other locations may be required for HR activities and company events; company transportation is available between Fairbanks and the mine site. Visa sponsorship is not available. Candidates living in the Fairbanks North Star Borough, Delta, and Tok regions will receive first consideration.

Requirements

• High school diploma or GED.
• At least 1 year of HR Assistant, HR Coordinator, or similar experience.
• Experience in recruitment coordination, onboarding, HR administration, or a comparable administrative role.
• Experience handling sensitive records with confidentiality, accuracy, and professionalism.
• Proficiency in Microsoft Office, primarily Outlook, Word, and Excel.
• Experience using ADP or a similar HR system.
• Ability to learn and apply company recruitment, onboarding, documentation, and records-management requirements.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and know when to ask questions or escalate an issue.
• Dependability, a team-oriented approach, and willingness to learn.
• Valid driver's license.
• Ability to successfully complete a background check and post-offer physical.
• Exceptional discretion, integrity, and commitment to confidentiality.
• Ability to manage competing priorities and deadlines and collaborate across departments.
• Commitment to a safe, respectful, and inclusive workplace aligned with Northern Star’s Code of Conduct and STARR Core Values.
• Must live in the Fairbanks area and be able to work regularly from the Fairbanks office.
• Visa sponsorship is not available.

Nice To Haves

• An associate degree or relevant education or training in Human Resources, Business Administration, or a related field.
• Proficiency with HRIS, applicant tracking, and document-management systems.
• Previous HR or employee recordkeeping experience.

Responsibilities

• Coordinate onboarding, including pre-employment checks, orientation, documentation, system setup, and new-hire follow-ups.
• Support recruitment through job postings, application screening, interview scheduling, candidate communication, and hiring-manager coordination.
• Prepare Employee Agreements, employment verifications, and HR correspondence using approved templates and authorization processes.
• Ensure employment documentation is accurate, complete, and submitted on time in accordance with company policies and applicable requirements.
• Maintain accurate ATS, HRIS, and personnel records while protecting confidential candidate, employee, and company information.
• Coordinate onboarding requirements with Payroll, IT, Security, and department managers.
• Maintain position descriptions, recruitment materials, onboarding resources, and controlled documents.
• Track recruitment and onboarding metrics and collect data for workforce reporting, audits, and compliance reviews.
• Audit HR records, resolve discrepancies, and escalate outstanding requirements or concerns.
• Support HR projects, workforce planning, recruiting events, and employee engagement activities.
• Recommend improvements to recruitment, onboarding, and HR administration.
• Perform other HR administrative duties as required by Northern Star – Pogo Mine.
• Use and share sensitive information only for authorized business purposes with individuals who have a legitimate need to know.
• Secure records using approved storage, communication, retention, and disposal practices.
• Immediately report suspected unauthorized access, disclosure, loss, or misuse of information.
• Uphold confidentiality during and after employment and seek guidance when disclosure authorization is unclear.

Benefits

• Competitive pay and annual bonus opportunity.
• Medical, dental, and vision insurance, along with other company-paid and voluntary benefits.
• 401(k) retirement plan.
• Paid leave.
• Ongoing professional development and career-growth opportunities.
• Long-term job security supported by an extended mine life.
• Supportive, respectful, diverse, and collaborative team and workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED