HR Specialist

Northern Star Pogo LLC • Fairbanks, AK, US, AK

3d • $71,000 - $78,000 • Onsite

About The Position

Northern Star (Pogo) LLC is looking for a Human Resources Specialist to join our Human Resources (HR) Team and support our Pogo operation in Alaska. The purpose of this position is to provide recruitment, onboarding, and HR administrative support to ensure an efficient hiring process and positive experience for candidates and new employees. This role involves coordinating pre-employment requirements, maintaining accurate records, and supporting collaboration between hiring managers, HR, Payroll, IT, and Security. The position requires a high level of confidentiality, discretion, professionalism, and sound judgment when handling sensitive applicant, employee, and company information.

Requirements

• High school diploma or GED required
• At least 1 year of HR Assistant, HR Coordinator, or similar experience.
• Experience in recruitment coordination, onboarding, HR administration, or a comparable administrative role.
• Experience handling sensitive records with demonstrated confidentiality, accuracy, and professionalism.
• Ability to learn and apply company recruitment, onboarding, documentation, and records management requirements.
• Previous HR, or employee recordkeeping experience.
• Proficient in Microsoft Suite, primarily Outlook, Word, and Excel.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfortable working independently while knowing when to ask questions or escalate an issue.
• Dependable, team-oriented, and willing to learn.
• Valid driver's license.
• Ability to successfully complete a background check and post-offer physical.

Nice To Haves

• an associate degree or relevant education or training in Human Resources, Business Administration, or a related field preferred.
• Proficiency with Microsoft Office and experience using HRIS, applicant tracking, and document management systems preferred.
• Experience using ADP or a similar Human Resources (HR) system.

Responsibilities

• Coordinate onboarding, including pre-employment checks, orientation, documentation, system setup, and new hire follow-ups.
• Support recruitment through job postings, application screening, interview scheduling, candidate communication, and hiring manager coordination.
• Prepare Employee Agreements, employment verifications, and HR correspondence using approved templates and authorization processes.
• Ensure employment documentation is accurate, complete, and submitted on time in accordance with company policies and applicable requirements.
• Maintain accurate ATS, HRIS, and personnel records while protecting highly confidential candidate, employee, and company information.
• Coordinate onboarding requirements with Payroll, IT, Security, and department managers.
• Maintain position descriptions, recruitment materials, onboarding resources, and controlled documents.
• Track recruitment and onboarding metrics; collect data for workforce reporting, audits, and compliance reviews.
• Audit HR records, resolve discrepancies, and escalate outstanding requirements or concerns.
• Support HR projects, workforce planning, recruiting events, and employee engagement activities.
• Recommend improvements to recruitment, onboarding, and HR administration.
• Perform other HR administrative duties as required by Northern Star – Pogo Mine.
• Maintain strict confidentiality when handling sensitive applicant, employee, and company information.
• Access and share information only for authorized business purposes with individuals who have a legitimate need to know.
• Secure records using approved storage, communication, retention, and disposal practices.
• Do not discuss confidential HR matters with unauthorized individuals, in public settings, or on social media.
• Immediately report suspected unauthorized access, disclosure, loss, or misuse of information.
• Uphold confidentiality during and after employment; seek guidance when disclosure authorization is unclear.

Benefits

• Competitive pay and annual bonus opportunity.
• Medical, dental, and vision insurance, along with other company-paid and voluntary benefits.
• 401(k) retirement plan and paid leave.
• Ongoing professional development and career-growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED