Human Resources Specialist (CASUAL HIRE)

University of Hawaii • Honolulu, HI

16h • Onsite

About The Position

Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Requirements

• Possession of a baccalaureate degree in Business Administration or Related Field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience.
• Functional knowledge of principles, practices and techniques in human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resources management realm.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Nice To Haves

• Familiarity with State and Federal human resources rules and regulations.
• Familiarity with the various collective bargaining contracts of the various employment types at the University.
• Knowledge of UH Human Resources Information Network (HRIN) Systems (e.g. PeopleSoft, Discoverer, PageCenterX, Kuali Financial System (KFS), WorkAtUH, Timesheet & Payment Systems (TAPS) etc.)

Responsibilities

• Responsible for initial orientation & in-processing of new employees, generates the appropriate payroll document(s), routes for signature & timely processing.
• Verifies accuracy of employee data in employee files/Peoplesoft system.
• Independently reviews for accuracy & compliance on all recruitment documents.
• Assists in the management & maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts.
• Assists with the preparation of workers' compensation reports, and calculation of claims for temporary disability as needed.
• Provides support services in personnel management or other administrative areas as needs arise.
• Ensures that personnel transactions are processed and submitted to the payroll office in a timely manner.
• Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.
• Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.
• Review reports of work-related injuries and timely submission to appropriate offices.
• Distributes information on upcoming training programs and workshops and ensures that appropriate forms are completed on a timely basis.
• Reviews & audits all personnel transactions for accuracy & compliance, determining appropriateness in relations to all applicable university, collective bargaining, state, federal and third party policies and procedures.
• Inputs, generates and processes Payroll Notification Forms (PNFs) and casual/overload (Form 6).
• Ensures data is accurate and input in a timely manner.
• Research, compile and recommend team building including reference materials, trainings, exercises, etc. to foster a positive and collaborative relationship in the College.
• Develop, maintain complete & accurate records of required employee training, notification of policies & procedural updates (i.e. PPIS notices), conflict of interest, etc. to minimize &/or address workplace issues (i.e. inquiries, complaints, grievances).
• Communicate and coordinate with various constituents to complete critical projects that require considerable tact and discretion.
• Other Duties As Assigned

Benefits

• Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level