(CASUAL) Human Resources Support Specialist

University of Hawaii • Hilo, HI

1d • Onsite

About The Position

Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. This position provides excellent customer service in the administration of all assigned human resources (HR) functions as a key team member of the Human Resources Office for the UH Hilo campus and its satellite locations. Independently performs complex assignments encompassing a wide range of professional HR management responsibilities to ensure compliance, consistency, and best practices, while reinforcing a positive and productive employee relations environment. Serves as point-of-contact for assigned areas of responsibility. Provides guidance, resources, and training for HR-related matters to supervisors and employees.

Requirements

• Possession of a baccalaureate degree in any field and three (3) years of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or equivalent education/training or experience.

Nice To Haves

• Knowledge of UH Policies, procedures, and organizational structure.
• Knowledge of collective bargaining agreements governing public employment in the State of Hawai'i (e.g. HGEA, UHPA, UPW).
• Professional work experience with University of Hawaii personnel/payroll/financial database systems (e.g. PeopleSoft, KFS, NeoGov).
• Professional work experience with HR responsibilities in a State of Hawai’i department and/or post-secondary education setting.
• Detail oriented and able to prioritize multiple duties with demanding deadlines.

Responsibilities

• Responsible for all aspects of position management, including monitoring position vacancies, researching and compiling data for vacancy and other statistical reports, and coordinating with UH Hilo leadership to assess recruitment needs and ensure positions are filled in alignment with organizational development and strategic priorities.
• Independently reviews, researches, and manages position and personnel action requests involving multiple employee categories, classifications, intramural and extramural funding sources, and appointment types.
• Advises hiring departments in drafting and preparing position descriptions, assigning appropriate compensation, and other related position management actions.
• Ensures essential functions are clearly delineated and position classifications and job descriptions are aligned with operational and organizational goals.
• Coordinates the full cycle search and hiring process, including processing requisitions for recruitment, preparing and posting position advertisements, screening application materials, and organizing, evaluating, and administering related selection, salary placement, and hiring actions.
• Coordinates with the Office of Equal Opportunity to ensure compliance and consistency with established recruitment, selection, and hiring procedures.
• Advises search committees and hiring departments on standards and requirements throughout the search process.
• Monitors, facilitates, and executes various position and personnel actions in accordance with State and Federal regulations, collective bargaining agreements, and UH policies and administrative procedures, utilizing a human resources information management system (e.g. PeopleSoft) and other personnel, payroll, and financial database systems and platforms, throughout the employment cycle.
• Maintains and audits official position and personnel files, and all related employment records, in compliance with State and Federal regulations, UH policies and administrative procedures, collective bargaining agreements, and the State of Hawai?i General Records Schedule for the retention and disposition of personnel records.
• Participates in training and professional development to maintain currency in regulatory requirements, emerging trends, best practices, and professional standards related to HR management in higher education, the State of Hawai'i, and University of Hawai'i System.
• Keeps abreast of State and Federal regulations, UH policies and administrative procedures, and collective bargaining agreements.
• Assists HR Director with research, interpretation, and ensuring consistent implementation.
• Researches, responds to, and proactively resolves employee inquiries and concerns regarding benefits, compensation, terms of employment, and other employment matters.
• Advises HR Director or designee of difficult and unusual issues, and provides recommendations.
• Researches and responds to requests for regular and special employment-related reports and surveys.
• May be assigned to assist with conducting salary surveys, equity reviews, and other special projects, including compiling and analyzing internal pay and classification data, developing standard operating procedures, and recommending and/or implementing appropriate actions.
• Assists HR Director with assessing employee and labor relations issues, and problem-solving to encourage resolutions at the lowest possible level.
• May be assigned to conduct or assist with fact-finding investigations.
• Other duties as assigned.

Benefits

• Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level