Human Resources Specialist

Hawaii Health & Harm Reduction Center • Honolulu, HI

8h • $48,000 - $50,000 • Onsite

About The Position

The Human Resources (HR) Specialist is responsible for the consistent and effective facilitation of HR policies, processes, and practices. This position assists the HR Manager with general human resources administration regarding recruitment, benefits, compensation, employee relations, training and development, legal compliance, and various other human resource functions. This is a permanent, full-time, non-exempt, salaried position with HHHRC located in Honolulu, Hawaiʻi. Expected hours of work are generally between 8:30am and 5:00pm, Monday through Friday, with some evening and weekend attendance for required events. Salary is commensurate with experience.

Requirements

• Superior knowledge of MS Office, HRIS systems, and ability to learn new technology systems.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work productively, both independently and as part of a team.
• Capability to work well and thrive professionally in an atmosphere of significant diversity, working with marginalized populations.
• Bachelor’s degree in Human Resources, Business Administration, or related field.
• At least one (1) year of general human resource experience.
• Valid Hawaii Driver’s License and clean three-year (3-year) Driver’s Abstract.
• TB Clearance
• Hep B Clearance and/or Vaccination
• Must pass Center for Medicare/Medicaid Services eligibility screening.

Nice To Haves

• Three (3) years of related human resource experience.
• Thorough knowledge of employment-related laws and regulations.
• SHRM-CP

Responsibilities

• Post open positions on ADP Recruitment and on various channels.
• Perform the initial screening of applicants and coordinate interviews.
• Conduct reference checks, background checks, and OIG checks.
• Prepare paperwork required for new hires and establish personnel file.
• Work with program managers and the IT/Tech Support Specialist to ensure new hires’ cubicles and IT equipment are fully prepared.
• Collect required documentation (I-9 and E-Verify, tax forms, direct deposit, etc.).
• Provide explanation of benefits, HR policies, and copy of the Employee Handbook.
• Facilitate and ensure the completion of onboarding training (HIPAA, FWA, and bloodborne pathogen).
• Oversee HHHRC Internship Program including screening, collaborating with university partners of intern placement, and onboarding/offboarding on interns.
• Assist in coordination of the annual open enrollment.
• Assist employees with any benefit claim issues or concerns.
• Provide COBRA and other benefit-related information for exiting employees.
• Facilitate return of company-issued property (i.e., ID badge, keys, parking card, IT equipment, etc.).
• Assist with the communication, interpretation, and upkeep of employee handbook, and contribute to the development and implementation of HR policies.
• Partner with the HR Manager to develop and execute performance management, workforce development and training, workforce engagement, and employee health, safety, and wellness programs.
• Organize, maintain, and audit HR records such as personnel files (current and former), I-9 files, leave records, employee training records, HR SharePoint, etc. for completeness and accuracy in accordance with applicable state and federal requirements.
• Assist in maintaining company compliance with all governmental legal and reporting requirements, including any related to worker’s compensation, unemployment claims, FMLA, ADA, EEO, and OSHA.
• Maintain the integrity and confidentiality of human resource files and records.
• Provide assistance with various HR-related projects, and perform other duties as assigned. Duties may be subject to change.
• Contribute to a safe, creative, enthusiastic, and cooperative working environment for all.
• Work as a team with other staff and support team members.
• Maintain appropriate professional and ethical standards while serving as a representative of HHHRC.
• Observe and comply with all rules and regulations – such as HHHRC Code of Conduct, Drug-Free Workplace, Confidentiality – and other administrative policies of HHHRC.
• Abide by all policies and procedures of the HHHRC Health & Safety Program and the Quality Management Program.
• Comply with HHHRC confidentiality policy, HIPAA requirements, cultural competencies, and rights to persons served, as well as CARF standards.
• Demonstrate steadfast understanding of, and commitment to, the Mission, Vision, and Values of HHHRC.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level