Human Resources Specialist

BART•BART Headquarters - 4th Fl, CA

5d•Onsite

About The Position

BART is seeking a collaborative, innovative, and customer-focused Human Resources Specialist to join the Workforce Development team. The Human Resources Specialist will lead and coordinate workforce development programs, including internship, apprenticeship, and early career initiatives that create pathways into public service careers. This position collaborates with hiring managers, mentors, educational institutions, community organizations, and internal stakeholders to design, implement, and continuously improve programs that enhance the candidate and employee experience.

Requirements

Possession of a high school diploma, GED or recognized equivalent.
The equivalent of two (2) years of (full-time) verifiable clerical experience in human resources support functions, such as recruitment, employee benefits, HR information systems, workforce development, leave administration, or other related HR tasks.
Knowledge of: Policies, procedures, and practices of public sector human resources programs
District’s current Oracle PeopleSoft HRIS system
Union contracts and labor practices in a unionized environment
Laws and regulations regarding new hire documents and processes
Principles and practices of customer service
Principles and practices of administrative/clerical support for the day-to-day operations of a function or department
Office management practices and procedures including the operation of standard office equipment
Correct English usage, including spelling, grammar, and punctuation
Basic business data processing principles and the use of on-line computer programs
Skill/ Ability in: Preparing clear and concise written reports and correspondence.
Researching and summarizing various materials
Entering and maintaining accurate data
Maintaining attention to detail and adherence to technical requirements
Reading and interpreting rules, policies, and procedures
Composing routine correspondence from brief instructions
Using initiative and sound independent judgment within established guidelines
Establishing and maintaining effective working relationships with those contacted in the course of the work
Operating standard office equipment including a word processor and an on-line computer system
Making accurate mathematical calculations
Organizing and communicating
Maintaining accurate records and files
Maintaining confidentiality and managing confidential information
Solving problems and making decisions
Processing requests
Running Queries for reports
Setting up audio visual equipment

Nice To Haves

Highly developed competencies in Customer Service & Relationship Building: Ability to provide responsive, professional service while establishing positive working relationships with employees, candidates, hiring managers, educational partners, and members of the public.
Organization & Attention to Detail: Strong organizational skills with the ability to manage multiple assignments, maintain accurate records, prioritize competing deadlines, and follow established processes.
Communication Skills: Excellent written and verbal communication skills, including the ability to communicate clearly, prepare professional correspondence, deliver presentations, and interact effectively with individuals from diverse backgrounds.
Problem Solving & Adaptability: Ability to identify issues, exercise sound judgment, adapt to changing priorities, and contribute to solutions in a collaborative, fast-paced work environment.
Planning & Project Coordination: Ability to effectively organize and prioritize multiple projects, coordinate competing deadlines, and produce high-quality work in a fast-paced environment.

Responsibilities

Provides administrative support and completes technical tasks for a division within the Human Resources Department.
Maintains position data, including processing department, location, and reporting changes; creates and abolishes positions; processes position reclassifications.
Processes hew hires, transfers, promotions, leaves of absence, returns to work, terminations, and retirements within the HR system.
Assists recruiters within BART's recruitment and selection process, which includes job posting, oral interview, and written examination proctoring.
Coordinates pre-employment screening and on-boarding process, including scheduling screening appointments, background checks and arranging new hire orientation.
Performs administrative and/or technical functions related to benefits-related information for new hires, terminations, transfers, part-time to full-time and retirees, and administers the COBRA process and the District’s retirement benefit program.
Prepares new hire benefit packages, conducts new hire orientation and intake of on-boarding documents; processes appropriate paperwork/forms related to services.
Coordinates and facilitates educational classes, workshops, and development activities; prepares handouts and materials for attendees; sets up the training rooms for PowerPoint presentations; creates and maintains classes in Pathlore system; enrolls participants and sends class updates to our presenters.
Advertises quarterly and monthly flyers for all District-Wide classes, including sending out mailers to all BART employees.
Receives, logs and processes all leave requests including Workers Compensation, Family Medical Leave, Short/Long-Term disability, and other disability related claims and requests; follows up on missing or incomplete documentation; and sends correspondence related to requests and approval determinations to employees.
Reviews and modifies timesheets for employees who are on disability related leaves and coordinates changes with the Time Accounting and Administration Department (TAAD) and Payroll Department as needed.
Assists staff in a variety of paraprofessional and administrative duties.
Serves as frontline contact for assigned functional area.
Confers with user departments for request or provision of services.
Processes appropriate paperwork/forms related to services.
Organizes and maintains various files, types correspondence, reports and forms from drafts, notes or briefs.
Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.
Inputs information into an on-line computer system; operates standard office equipment.