Human Resources Specialist, Substitute Office

Amarillo ISD • Amarillo, TX

2d • Onsite

About The Position

Effect the efficient operation of office routines associated with a busy, productive and smoothly run human resources office, so that it can play its effective part in the education process.

Requirements

• A high school diploma or equivalent
• Typing test > 40 WPM required
• Excellent communication, time management and interpersonal skills
• Excellent telephone skills and etiquette
• Ability to communicate effectively (verbally and written)
• Thorough knowledge of Microsoft Office
• Proficient skills in typing, word processing, data entry, scanning and file maintenance
• Proficient in computational math skills
• Ability to cross train and learn other areas of Human Resources
• Ability to multi-task and prioritize workload so efficiency is maximized and deadlines are met
• Possess a working knowledge of Worker’s Compensation and FML

Nice To Haves

• Three or more years of clerical experience in Human Resources and/or Payroll is preferred.

Responsibilities

• Process substitute teacher applications and review required documents.
• Expeditiously process and onboard substitute teachers.
• Enter all new employee data in the personnel management system including position, salary, employee demographics.
• Monitor and make approved changes for current employees in the personnel management system including position, salary, and employee demographics.
• Maintain substitute teacher applicant folders and files.
• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors.
• Explain HR policies and practices to employees as appropriate.
• Provide excellent and timely service to all customers.
• Provide salary figures for new hires and payoff amounts for resigning staff
• Process all substitute teacher new hire and resignation paperwork.
• Scan and verify documents in the district’s Laserfiche system.
• Process fingerprinting reimbursements.
• Collect, retain and verify Service Records from other districts, previous work history and other required documents related to employment.
• Verify previous work history and prepare salary paperwork for supervisor.
• Verify I-9 documentation for all newly hired employees.
• Assist current employees with questions regarding the resignation process.
• Assist prospective employees with questions regarding the application and onboarding process.
• Complete Verification of Employment from outside sources.
• Greet visitors and assist employees and applicants to complete applications and required paperwork.
• Attend job fairs and recruit for paraprofessional positions.
• Assist new hires with EduHero including retrieving passwords and adding to the list and verifying information
• Serve as a backup for various positions within Human Resources.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Comply with state, district, and school regulations and policies for classroom teachers including the Texas Educator Code of Ethics.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED