HUMAN RESOURCES SPECIALIST - Onboarding & I-9

Duke Careers • Durham, NC

5d • Remote

About The Position

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. The TA Onboarding Coordinator is responsible for managing the end-to-end onboarding process, ensuring a smooth and positive experience for new hires. This role involves coordinating onboarding activities, maintaining accurate records, and partnering with recruiters to keep processes on track. The ideal candidate is detail-oriented, organized, and proactive, with a strong focus on delivering a high-touch, concierge-level candidate experience. Must reside in North Carolina.

Requirements

• Exceptional organizational and customer service skills
• Strong attention to detail
• Ability to work both independently and collaboratively within a team environment
• Effectively prioritizes and manages multiple tasks with minimal supervision while maintaining a high level of accuracy
• Excellent verbal and written communication skills
• Positive, self-motivated approach
• Ability to thrive in a fast-paced environment
• Proficient in PC applications, including word processing, Excel, and data management systems
• Knowledge of basic communications, research and mathematical principles normally acquired through a high school education.
• Ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience or an equivalent combination of relevant education and/or experience.

Nice To Haves

• Familiarity with customer service
• Familiarity with SuccessFactors
• Familiarity with SuccessFactors Onboarding
• Familiarity with the I-9 verification process

Responsibilities

• Plan, coordinate, and support TA onboarding activities while guiding candidates through the onboarding process, including generating offer letters, initiating background checks, and coordinating health screenings to ensure a seamless experience.
• Manage video appointments for remote I-9 verification.
• Conduct thorough reviews of I-9 documentation to complete Section 2 and ensure federal compliance.
• Maintain accurate records, including E-Verify processing.
• Proactively research and resolve onboarding issues, escalating more complex concerns as needed.
• Collaborate closely with HR, Talent Care Center representatives, and cross-functional partners across Duke to support onboarding needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED