Human Resources Services Specialist

Arizona State University•Tempe, AZ

1d•Onsite

About The Position

The School of Earth and Space Exploration HR Specialist Sr. performs duties necessary for a variety of human resource actions such as recruitment, on-boarding/off-boarding, leaves management, international visa processes, volunteer and courtesy affiliate oversight. This position works closely with the Department HR Manager and HR team regarding all human resource functions and serves as backup for those roles for SESE Coordinators as necessary.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Advanced knowledge of human resource principles, practices, regulations and standards
Knowledge of ASU policies and procedures
Experience with ASU systems such as Workday, Interfolio, and Analytics.
Excellent verbal and written communication skills.
Ability to work collaboratively, efficiently and effectively with faculty and staff.
Demonstrated knowledge of the principles of exemplary customer services through actively listening, acknowledging, and responding to inquiries timely.
Ability to work effectively in an environment subject to changing priorities, sensitive/confidential information and short deadlines.

Responsibilities

Courtesy affiliate process management and maintenance, including annual renewal process and additional network accesses if needed
Manage volunteer, minors in lab, and minor on campus requests and renewal processes, working closely with department safety compliance officers (AKA Facilities)
Advise and answer employee and supervisor questions regarding FMLA/parental leave process.
Direct and assist employees as needed to complete ASU process
ACA compliance oversight and management which includes verifying employee hours and FTE totals and contacting employee to correct if necessary
Shared HR Team duty – Maintaining SESE employee related email listserv
Ensure the eligibility of all student hires (enrollment) per semester, handle graduation notices from student employment, and contact supervisors regarding apparent inactive students for termination on a monthly basis
Physical personnel file maintenance and electronic personnel file cleanup and maintenance
Process competitive searches in Workday and Interfolio for various employee categories (faculty, ACPs. Postdocs, Staff, grad students, student workers)
Process waiver hires (staff, postdoc, ACP, faculty) as requested
Assist processing student hires during peak times such as the grad renewal process, special projects, or as delegated
Process staff personnel action requests in Workday (FTE changes, title changes, salary changes, etc.)
Onboard and off-board employees, particularly staff, ensuring all hire or termination actions completed
Assist with the grad renewal and faculty renewal processes as needed
Facilitate and process annual faculty summer pay process, including summer FA/faculty teaching pay
Advise and direct employees and supervisors with Authorized Driver process to completion. Check Authorized Driver statuses as requested by employees and SESE HQ
Advise and direct students and sponsoring faculty through Authorized Driver process, including for class field trips, through completion
Advise and answer questions from supervisors and employees on HR business practices, company policies, and HR legal compliance,
Serve as backup Department Time Administrator to process payroll as needed especially during peak times
Work directly with various ASU central departments as needed (ex. ASU Payroll, ASU HR, SEO, ISSC, The College Dean’s office, Insurance and Risk Management, etc.)
Assist HR team/manager with any other special projects, reports, and duties as assigned
Stay up to date on ASU policies and procedures, and relevant state and federal laws