Human Resources Representative

Midwest Operating Engineers Fringe Benefit Fund•Countryside, IL

5d•$24 - $27

About The Position

The Human Resources Representative is responsible for processing biweekly payroll through ADP Workforce Now for multiple company codes while ensuring accuracy, confidentiality, and compliance with organizational policies and payroll procedures. This position also provides administrative support to the Human Resources Department, including recruitment, onboarding, employee records management, leave administration, timekeeping support, and HRIS data entry. The Human Resources Representative serves as a primary resource for employee payroll and attendance inquiries and provides support to Midwest Operating Engineers Fringe Benefit Funds, MOEITS, Local 150 Staff, and MCLCU.

Requirements

High School Diploma or equivalent required
Minimum two (2) years of payroll processing experience required
Working knowledge of payroll, timekeeping, and HRIS systems
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to meet strict payroll deadlines
Strong verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Customer-focused with strong interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
Self-motivated, dependable, and adaptable to change

Nice To Haves

Associate degree preferred
Minimum two (2) years of Human Resources or administrative support experience preferred
Experience with ADP Workforce Now strongly preferred

Responsibilities

Process biweekly payroll through ADP Workforce Now for multiple company codes.
Review and audit employee timecards, attendance records, PTO requests, and payroll entries for accuracy.
Enter and maintain employee payroll information, including wage changes, deductions, direct deposits, and payroll adjustments.
Research and resolve payroll discrepancies and employee payroll inquiries.
Generate payroll reports and maintain payroll records and supporting documentation.
Ensure confidentiality of payroll and personnel information.
Provide daily ADP support for employee timekeeping and attendance transactions.
Enter employee call-offs received through the attendance hotline and distribute daily attendance notifications.
Assist employees and supervisors with timekeeping and payroll-related questions.
Coordinate candidate communications and interview scheduling.
Assist with new hire paperwork, onboarding, and orientation activities.
Maintain employee personnel files and update employee records within ADP.
Track employee leaves of absence, FMLA documentation, deadlines, and required correspondence.
Prepare employee communications, including monthly birthday and service anniversary announcements.
Assist with employee engagement initiatives (EEC), HR events, and wellness programs.
Order departmental supplies and maintain HR communication boards.
Assist with the upkeep of the MOE Fitness Center/Gym.
Perform other duties and special projects assigned by the Human Resources Manager and/or the Human Resources Generalist.