Human Resources Regional Assistant II, III - Hawaii Human Resources Regional Office

Hawaii State Department of Education • Hilo, HI

12d

About The Position

The authorized level of the position is Human Resources Regional Assistant III. Applications are being accepted down to the Human Resources Regional Assistant II in the event of recruiting difficulties. This role provides guidance on technical HR matters, manages talent acquisition and position needs, processes employee background checks, maintains a leave accounting system, coordinates HR activities, drafts documents for grievance and disciplinary matters, supervises operational work, and manages the HRRO office and records. It also involves participating in talent acquisition, development, and retention activities.

Requirements

• Progressively responsible experience in general office clerical work, which involved the performance of a variety of clerical tasks. Such tasks must demonstrate knowledge of office practices and procedures, the ability to deliver procedures in work systems, operate various office equipment, and use technology (i.e., software programs, internet applications, e-mail, etc.).
• Responsible clerical experience in an office where the work required knowledge, understanding, and application of pertinent human resources rules, regulations, procedures, and program requirements. Such experience must also demonstrate proficiency in interacting and communicating with the public and collaborating with coworkers.
• For the Human Resources Regional Assistant Ill level, applicants must show they possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments that involve some supervisory responsibilities or aspects of supervision (i.e., serving as a group or team leader; similar work in which opportunities for demonstrating supervisory capabilities exist; completing training courses in supervision accompanied by application of the skills in work assignments; or favorable appraisals by a supervisor indicating the possession of supervisory potential).
• Possession of the required years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that the applicant has the ability to perform the duties of the position for which s/he is being considered.
• Must have had progressively responsible experience of the kind, quality, and quantity described.
• Human Resources Regional Assistant II requires 1 year General Experience and 2 years Specialized Experience, totaling 3 years.
• Human Resources Regional Assistant III requires 1 year General Experience and 3 years Specialized Experience, totaling 4 years.
• Must possess a current, valid driver's license.
• Ability to lift and carry objects weighing up to forty (40) pounds unassisted.

Nice To Haves

• Experience as a School Administrative Services Assistant, secretary, or office manager may qualify, provided that a portion of the experience required an understanding and delivery of policies, transactions, and administrative support of the organization.

Responsibilities

• Reviews, conducts research, and consults with state level personnel to provide guidance to HRRO, complex area leadership, district support staff, and school personnel to resolve technical HR matters and process related transactions.
• Responds to assistance requests, provides talent development and updates on any changes in personnel rules, contract provisions, and Department procedures to ensure a clear understanding of the application in talent management activities.
• Independently determines and anticipates unique school/office talent acquisition and position needs by maintaining and monitoring a regional position control system: communicating with the complex area leadership, district support staff, and school administrators; reviewing school/office financial data; reviewing state position and system data; and processing related transactions.
• Monitors and initiates position actions and ensures proper completion of all documentation, such as establishment/abolishment of positions, position extensions, increase and decrease of full time equivalence, position transfers, and fund changes.
• Exercises independent judgment to provide options and advice to complex area leadership, district support staff, and school administrators on talent acquisition to address needs; recommends suitable methods/strategies based on time frame, availability of applicant lists and historical data; assists to recruit talent; and processes related transactions.
• Performs employee criminal history checks, fingerprinting, background clearance activities/transactions, and suitability requests, traveling to other sites if needed.
• Independently develops and maintains a regional leave accounting system, conducts final review of all leave and unauthorized leave without pay requests for compliance with rules, regulations, guidelines, and BU contracts and prepares for HRRO approval.
• Independently coordinates, monitors, and provides information to facilitate talent management/HR activities for the region, including TATP/transfers and/or staff reassignments, casual personnel hiring and extensions, reduction-in-force, and performance management.
• Reviews and drafts documents related to grievance, investigation, directed leave, and disciplinary matters for HRRO or complex area Leadership and prepares responses to union requests for the HRRO’s review, consulting with HRRO when needed.
• Assigns, prepares, and supervises the operational work assignments and schedules of student helpers and lower level staff.
• Assists with the training and development of assigned staff.
• Receives and screens visitors and telephone calls and provides information to the public, complex area leadership, district support staff, and school/office personnel, which require the use of judgement and interpretation of rules and regulations, policies and procedures, BU contracts, memoranda of agreement, etc.
• Manages the HRRO office and records, providing support to the HRRO with letters and documents; processing payroll, payments, travel and mileage reimbursements; ordering forms and supplies; mail management; and processing office personnel action forms.
• Provides designated regional office and staff coverage when assigned.
• Participates in talent acquisition, development and retention activities and professional development to help integrate within their functions.

Benefits

• The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
• New employees can expect their first paycheck within the first 3 pay periods of their start date.
• Payday is on the 5th and 20th (or previous business day) of every month.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed