Human Resources Receptionist

Newegg•Diamond Bar, CA

26d

About The Position

This role serves as the primary point of contact at the front reception desk, greeting and directing employees, visitors, and guests. The position provides administrative and event support to the Human Resources department, processes HR-related invoices, and supports the Customer Service department by managing incoming emails. The Human Resources Receptionist will also assist with general office tasks, maintain accurate records, handle confidential information, and manage mail and package distribution and coordination of outbound shipments. Collaboration with various departments is key to ensuring smooth day-to-day operations.

Requirements

Strong verbal and written communication skills with a professional and courteous demeanor.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Ability to handle confidential information with discretion and integrity.
Dependable, self-motivated, and able to work both independently and as part of a collaborative team.
Adaptable and able to maintain a positive, professional attitude in a dynamic work environment.
Strong attention to detail and follow-through on assigned tasks.

Nice To Haves

Bachelor’s degree preferred.
Previous experience in a receptionist, administrative, or customer-facing role preferred.

Responsibilities

Serve as the primary point of contact at the front reception desk, greeting and directing employees, visitors, and guests in a professional and welcoming manner.
Monitor and manage the reception area to ensure it remains organized, presentable, and professional at all times.
Provide administrative and event support to the Human Resources department, including assisting with scheduling, logistics, and coordination of HR-related events and activities.
Process and track HR-related invoices, ensuring accurate documentation and timely routing for approvals.
Support the Customer Service department by managing and responding to incoming emails, routing inquiries to the appropriate teams, and ensuring timely follow-up.
Assist with general office tasks including filing, data entry, copying, scanning, and ordering office supplies as needed.
Maintain accurate records and documentation in support of HR and CS operations.
Handle sensitive and confidential information with discretion and professionalism at all times.
Sort, distribute, and collect incoming and outgoing mail and packages, ensuring timely and accurate delivery to the appropriate recipients or departments.
Coordinate outbound shipments, including preparing packages, completing shipping labels, and scheduling pickups with carriers as needed.
Collaborate cross-functionally with HR, CS, and other departments to support business needs and ensure smooth day-to-day operations.
Other duties as assigned.